Administrative Assistant, Teaching & Learning

Northeast Iowa Community College; Peosta (IA); On-site; USD 36,000 - 45,000; Full time

Job summary

Northeast Iowa Community College is seeking an Administrative Assistant, Teaching & Learning to provide executive-level administrative support to the VP of Teaching & Learning and cross-train to cover workload peaks across academic areas.

Responsibilities include managing the VP's calendar, coordinating division communications, tracking confidential documents, backfill coverage, and supporting term-start registration and committee cycles.

Qualifications

• At least 3 years of recent administrative assistant experience.
• Diploma or degree in a related field preferred.
• Experience working in an academic or higher education setting preferred.
• Must possess a valid driver's license.

Responsibilities

• Manage the Vice President's calendar, schedule executive appointments, prepare meeting materials, and coordinate post-meeting action follow-up.
• Coordinate division-wide communications, information flow, official correspondence, and Employee News Hub updates.
• Track priority action items, division approvals, official records, and confidential executive documentation.
• Provide backfill coverage for essential administrative duties during short-term absences or vacancies across program areas.
• Deliver targeted administrative support during term-start registration peaks, advisory committee cycles, and heavy deadline periods.
• Support discrete division projects with defined scope, ownership, and end dates.
• Serve as a cross-trained backup for repeatable program Academic Assistant transactions.
• Access, input, and retrieve data using word processing, spreadsheet, and database software.
• Process purchase requisitions, order department supplies/equipment, and assist with meeting room reservations and travel arrangements.
• Communicate courteously with students, staff, and community members, providing knowledgeable referrals to college resources.

Skills

Executive support

Confidential information handling

Multi-tasking

Communication skills

Education

Diploma or degree in related field

Tools

Microsoft Word

Microsoft Excel

Ellucian Colleague

Job description

Administrative Assistant, Teaching & Learning

Position Title Administrative Assistant, Teaching & Learning

Posting Number

Posting Number S00587

Full-Time/Part-Time

Full-Time/Part-Time Full Time

Work Schedule

Salary $40,499.00 Pay Grade 6

Campus/Center

Campus/Center Peosta

Location

Position Summary Information

Job Goal

Provide dedicated, executive-level administrative support to the VP of Teaching & Learning and cross-train to cover temporary term-start workload peaks, short-term absences or vacancies, and discrete project needs across academic areas.

Duties and Responsibilities

• Manage the Vice President's calendar, schedule executive appointments, prepare meeting materials, and coordinate post-meeting action follow-up.
• Coordinate division-wide communications, information flow, official correspondence, and Employee News Hub updates.
• Track priority action items, division approvals, official records, and confidential executive documentation.
• Facilitate administrative coordination and information sharing across Academic Deans and program administrative staff.
• Provide backfill coverage for essential administrative duties during short-term absences or vacancies across program areas.
• Deliver targeted administrative support during term-start registration peaks, advisory committee cycles, and heavy deadline periods.
• Support discrete division projects with defined scope, ownership, and end dates.
• Serve as a cross-trained backup for repeatable program Academic Assistant transactions.
• Access, input, and retrieve data using word processing, spreadsheet, and database software.
• Process purchase requisitions, order department supplies/equipment, and assist with meeting room reservations and travel arrangements.
• Communicate courteously with students, staff, and community members, providing knowledgeable referrals to college resources.

Qualifications

Required Experience & Education: At least 3 years of recent administrative assistant experience required; diploma or degree in a related field preferred. Experience working in an academic or higher education setting preferred.

Technical Skills:Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) required. Experience with higher education management systems and software (e.g., Ellucian Colleague) preferred.

Role-Specific Capabilities: Demonstrated capability to handle complex, highly confidential information in a professional, ethical manner. Ability to balance dual priorities-executive support and managed floating coverage-while working adaptively and independently under shifting division demands.

Certifications & Licenses
Must possess a valid driver's license.

Essential Functions

Highly organized with exceptional attention to detail, accuracy, and self-motivation to manage multi task workloads effectively. Strong written and oral communication skills suitable for executive correspondence, division updates, and professional customer service. Ability to learn quickly, apply new procedural knowledge across diverse program portfolios, and operate effectively both independently and as part of an administrative team. Proven ability to exercise sound judgment, maintain strict confidentiality, and represent the Vice President and College positively to internal and external constituents.

Open Date

Open Date 11/11/2026

Close Date

Open Until Filled Yes