Executive Admin & Ops Partner — CEO Office (Hybrid)

YDU JC Air Cond & Ref Inc.- Dubai; Glendale (CA); Hybrid; USD 76,000 - 104,000; Full time

Benefits offered by this job

Competitive salary and bonus plan

Paid vacation, holidays, and sick time

401(k), medical, dental, and vision

Job summary

Johnson Controls seeks an Executive Administrative Ops Partner to support the CEO’s office in a hybrid onsite role in Glendale. You will handle priorities, calendars, meetings, and presentations, ensuring seamless executive operations while coordinating global travel and complex projects.

You’ll work closely with the Senior Executive Assistant, manage confidential information with discretion, and drive efficiency across the executive office and stakeholders.

Qualifications

• Bachelor’s degree and 3+ years of executive C-level support experience, or 10+ years of education and combined experience.
• Strong business acumen with the ability to anticipate challenges and drive solutions.
• Proficiency with collaboration and productivity tools such as MS Teams, Microsoft 365/MS Office Suite, and PowerBI.
• Outstanding communication skills with the ability to influence and collaborate across all levels of the organization.
• Proven ability to manage complex projects with multiple stakeholders and deadlines.
• Strong attention to detail and the ability to prioritize effectively in a fast-paced environment.
• Ability to influence and motivate teams without direct authority.
• Exceptional discretion and judgment when handling confidential information.
• Willingness to travel occasionally in support of key company events.

Responsibilities

• Support the CEO’s office by managing priorities, calendars, meetings, presentations, and administrative follow-through.
• Prepare executive presentations, memos, correspondence, and other materials with accuracy and professionalism.
• Coordinate complex scheduling, appointments, global travel arrangements, and expense reporting.
• Daily management of global private aviation.
• Manage multiple projects and deliverables, including budget administration and coordination of executive materials.
• Track progress on cross-functional initiatives, identify risks or roadblocks, and help move work forward.
• Plan and support executive offsites, leadership meetings, and high-impact events.
• Serve as a liaison between the CEO’s office and internal and external stakeholders.
• Gather information, analyze data, and present options that support informed executive decisions.
• Collaborate with the Executive Office Coordinator and other administrative peers to ensure smooth office operations.
• Provide dependable, discreet support for confidential matters and sensitive business topics.

Skills

Executive support

Calendar management

Stakeholder communication

Travel planning

Budget coordination

Project coordination

Data analysis

Discretion

Interpersonal skills

Education

Bachelor’s degree

10+ years education

Tools

MS Teams

Microsoft 365

PowerBI

Job description

Johnson Controls seeks an Executive Administrative Ops Partner to support the CEO’s office in a hybrid onsite role in Glendale. You will handle priorities, calendars, meetings, and presentations, ensuring seamless executive operations while coordinating global travel and complex projects.

You’ll work closely with the Senior Executive Assistant, manage confidential information with discretion, and drive efficiency across the executive office and stakeholders.