Executive Admin Ops Partner, Office of CEO

YDU JC Air Cond & Ref Inc.- Dubai; Glendale (CA); Hybrid; USD 76,000 - 104,000; Full time

Benefits offered by this job

Competitive salary and bonus plan

Paid vacation, holidays, and sick time

401(k), medical, dental, and vision

Job summary

Johnson Controls seeks an Executive Administrative Ops Partner to support the CEO’s office in a hybrid onsite role in Glendale. You will handle priorities, calendars, meetings, and presentations, ensuring seamless executive operations while coordinating global travel and complex projects.

You’ll work closely with the Senior Executive Assistant, manage confidential information with discretion, and drive efficiency across the executive office and stakeholders.

Qualifications

• Bachelor’s degree and 3+ years of executive C-level support experience, or 10+ years of education and combined experience.
• Strong business acumen with the ability to anticipate challenges and drive solutions.
• Proficiency with collaboration and productivity tools such as MS Teams, Microsoft 365/MS Office Suite, and PowerBI.
• Outstanding communication skills with the ability to influence and collaborate across all levels of the organization.
• Proven ability to manage complex projects with multiple stakeholders and deadlines.
• Strong attention to detail and the ability to prioritize effectively in a fast-paced environment.
• Ability to influence and motivate teams without direct authority.
• Exceptional discretion and judgment when handling confidential information.
• Willingness to travel occasionally in support of key company events.

Responsibilities

• Support the CEO’s office by managing priorities, calendars, meetings, presentations, and administrative follow-through.
• Prepare executive presentations, memos, correspondence, and other materials with accuracy and professionalism.
• Coordinate complex scheduling, appointments, global travel arrangements, and expense reporting.
• Daily management of global private aviation.
• Manage multiple projects and deliverables, including budget administration and coordination of executive materials.
• Track progress on cross-functional initiatives, identify risks or roadblocks, and help move work forward.
• Plan and support executive offsites, leadership meetings, and high-impact events.
• Serve as a liaison between the CEO’s office and internal and external stakeholders.
• Gather information, analyze data, and present options that support informed executive decisions.
• Collaborate with the Executive Office Coordinator and other administrative peers to ensure smooth office operations.
• Provide dependable, discreet support for confidential matters and sensitive business topics.

Skills

Executive support

Calendar management

Stakeholder communication

Travel planning

Budget coordination

Project coordination

Data analysis

Discretion

Interpersonal skills

Education

Bachelor’s degree

10+ years education

Tools

MS Teams

Microsoft 365

PowerBI

Job description

About Us:

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

Executive Administrative Ops Partner, Office of the CEO

Johnson Controls is seeking a highly capable Executive Administrative Operations Partner to support the office of the CEO. In this onsite/hybrid role in Glendale, WI, you will serve as a trusted administrative partner, help keep executive priorities moving, and work across teams to enable effective leadership, planning, and decision-making.

Role Overview

You will provide high-level executive support while also contributing to day-to-day operations for the CEO’s office. This role combines executive administration, project coordination, stakeholder communication, travel and event planning, and operational follow-through. You will report to the Senior Executive Assistant to the CEO and partner closely with executive office peers to improve efficiency and support the broader leadership team.

Key Responsibilities

• Support the CEO’s office by managing priorities, calendars, meetings, presentations, and administrative follow-through.
• Prepare executive presentations, memos, correspondence, and other materials with accuracy and professionalism.
• Coordinate complex scheduling, appointments, global commercial travel arrangements, and expense reporting.
• Daily management of global private aviation.
• Manage multiple projects and deliverables, including budget administration and coordination of executive materials.
• Track progress on cross-functional initiatives, identify risks or roadblocks, and help move work forward.
• Plan and support executive offsites, leadership meetings, and high-impact events.
• Serve as a liaison between the CEO’s office and internal and external stakeholders.
• Gather information, analyze data, and present options that support informed executive decisions.
• Collaborate with the Executive Office Coordinator and other administrative peers to ensure smooth office operations.
• Provide dependable, discreet support for confidential matters and sensitive business topics.

How You Will Do It

Act as a proactive partner to the CEO’s office by anticipating needs, identifying priorities, and removing obstacles before they affect execution. Own confidential work with accountability, sound judgment, and a strong commitment to integrity. Stay close to the work, focus on what matters most, and keep executive attention on the highest-value priorities. Use clear, candid problem-solving and continuous improvement to strengthen processes and improve executive efficiency. Work across functions as one team, building trust and aligning diverse perspectives to support leadership goals. Bring structure to complexity by organizing details, managing deadlines, and keeping multiple workstreams moving at once.

Qualifications

• Bachelor’s degree and 3+ years of executive C-level support experience, or 10+ years of education and combined experience.
• Strong business acumen with the ability to anticipate challenges and drive solutions.
• Proficiency with collaboration and productivity tools such as MS Teams, Microsoft 365/MS Office Suite, and PowerBI.
• Outstanding communication skills with the ability to influence and collaborate across all levels of the organization.
• Proven ability to manage complex projects with multiple stakeholders and deadlines.
• Strong attention to detail and the ability to prioritize effectively in a fast-paced environment.
• Ability to influence and motivate teams without direct authority.
• Exceptional discretion and judgment when handling confidential information.
• Willingness to travel occasionally in support of key company events.

Preferred Experience

• Supporting a CEO’s office in a company of similar size, scale, scope, and complexity.
• Experience coordinating executive offsites, leadership meetings, and high-visibility presentations.

Why Join Us

• Competitive salary and bonus plan.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package including 401(k), medical, dental, and vision care.
• On-the-job and cross-training opportunities that support growth and development.
• An encouraging and collaborative team environment.
• Dedication to safety through the Zero Harm policy.

HIRING SALARY RANGE:

$76,100-$104,000. (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This role also offers a competitive Sales Incentive Plan that will take into account volume and margin on a project, quarterly, and annual basis. This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us.

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.

Johnson Controls: Enhancing the Intelligence of Buildings

Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.