Operations Administrative Assistant & Scheduling

Down To Earth Landscape & Irrigation; Vero Beach (FL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental and Vision insurance

401k with employer match

Paid time off

Paid holidays

Weekly pay

Ongoing training

Job summary

Down To Earth Landscape & Irrigation is seeking an Administrative Assistant to provide essential administrative and clerical support to the branch, helping ensure efficient day-to-day operations for managers, field teams, and staff.

The ideal candidate is organized, dependable, and comfortable in a fast-paced, service-oriented environment, with 1–3 years of experience and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent is required.
• 1–3 years of administrative or clerical experience in an office or operational environment.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.

Responsibilities

• Provide general administrative support to operations and office teams, including filing, data entry, document preparation, and correspondence.
• Answer and route incoming phone calls, emails, and inquiries in a professional and timely manner.
• Maintain accurate records related to customers, vendors, employees, and service activities.
• Assist with scheduling, work orders, service requests, and coordination with field crews.
• Support basic accounting and administrative tasks, such as invoice preparation, purchase order processing, and expense tracking.
• Coordinate and distribute internal communications and assist with reporting as needed.
• Maintain organized electronic and physical filing systems in accordance with company standards.
• Support compliance efforts by assisting with documentation related to safety, licensing, and regulatory requirements.

Skills

Organizational skills

Data entry

Communication skills

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Down To Earth Landscape & Irrigation is seeking an Administrative Assistant to provide essential administrative and clerical support to the branch, helping ensure efficient day-to-day operations for managers, field teams, and staff.

The ideal candidate is organized, dependable, and comfortable in a fast-paced, service-oriented environment, with 1–3 years of experience and proficiency in Microsoft Office.