Design‑Build Admin & Project Support Specialist

Mchalelandscape; McLean (VA); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Competitive Pay

Discretionary Bonuses

Comprehensive benefits: medical, and a

Paid time off and holidays

Job summary

McHale Landscape Design is a residential landscape architecture and design‑build firm seeking an organized Administrative Assistant to support the office and production tasks from design through installation. You will assist managers, prepare proposals and invoices, and maintain project records while coordinating with clients, vendors, and the team in a fast‑paced environment.

Ideal candidates have 2+ years of admin experience, an associates degree or higher, and strong MS Office skills.

Qualifications

• Associate’s degree or higher from a college or university; or equivalent experience.
• 2+ years’ experience supporting administrative assistant duties in a professional environment.
• Proficiency in MS Office and a willingness to learn new tools.
• Strong written and verbal communication; detail-oriented and organized.

Responsibilities

• Assist project managers and production staff as needed.
• Generate estimates, proposals, contracts, and invoicing.
• Track project pipeline, timelines, and deadlines.
• Prepare job packets and project documentation for the team.
• Coordinate client, vendor, and lead documentation with the office.
• Maintain databases for materials, suppliers, and subcontractors.
• Schedule and maintain utility location tickets and permits.

Skills

Organizational skills

Communication skills

Multitasking

Teamwork

Education

Associate’s degree or higher

Tools

Microsoft Office Suite

Job description

McHale Landscape Design is a residential landscape architecture and design‑build firm seeking an organized Administrative Assistant to support the office and production tasks from design through installation. You will assist managers, prepare proposals and invoices, and maintain project records while coordinating with clients, vendors, and the team in a fast‑paced environment.

Ideal candidates have 2+ years of admin experience, an associates degree or higher, and strong MS Office skills.