Executive Admin & Operations Specialist

Goldbelt, Inc.; Dunn Loring, Northern (VA, KY); Hybrid; USD 142,000 - 174,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Professional development opportunities

Job summary

Goldbelt, Inc. is seeking an Executive Administrative and Management Specialist to support the ATA program. The role primarily supports the ATA Deputy Assistant Director, coordinating calendars, travel, and executive communications while maintaining office procedures and front-office operations.

Responsibilities include drafting cables, preparing reports, and ensuring efficient office workflows. The position requires strong organizational and communication skills, U.S.

Qualifications

• Must be tactful, highly organized, and have excellent oral and written communication skills.
• Ability to handle multiple tasks simultaneously.
• Proficiency in MS Office 2000 or MS Office Suites (Word, PowerPoint, Excel) and basic desktop publishing.
• Knowledge of office policies, practices and procedures.
• Must be U.S. citizen with ability to obtain SECRET clearance.

Responsibilities

• Maintain the DAD’s and Acquisitions Management Team schedules and office events.
• Prepare and/or edit organizational charts and documents.
• Draft routine correspondence and proofs; organize documents for the DAD’s signature.
• Track deadlines and official tasks; monitor administrative requirements.
• Coordinate administrative matters with other Department of State offices.
• Arrange official travel and assist in travel vouchers for ATA staff.
• Monitor annual evaluations for Civil Service and Foreign Service personnel.
• Receive visitors and screen telephone inquiries.
• Order office supplies and coordinate equipment support.
• Support security procedures and handle classified materials as directed.
• Oversee time and attendance records for direct hire government employees.
• Manage office filing systems and databases, including digital records.
• Process mail distribution and interoffice/outgoing mail.
• Support CORs in tracking contract files and TPC telework agreements.
• Draft cables using templates and the Government cabling system (SMART).
• Attend meetings and capture minutes as assigned.
• Perform related duties as directed by the ATA DAD.

Skills

Oral communication

Written communication

Organizational skills

Multitasking

Administrative support

Education

Bachelor's degree or equivalent experience

Tools

MS Office

Job description

Goldbelt, Inc. is seeking an Executive Administrative and Management Specialist to support the ATA program. The role primarily supports the ATA Deputy Assistant Director, coordinating calendars, travel, and executive communications while maintaining office procedures and front-office operations.

Responsibilities include drafting cables, preparing reports, and ensuring efficient office workflows. The position requires strong organizational and communication skills, U.S.