Executive Administrative Assistant, Global Programs

Goldbelt, Inc.; Washington, Northern (District of Columbia, KY); Hybrid; USD 90,000 - 97,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company matching

Paid time off

Professional development opportunities

Job summary

Goldbelt, Inc. is seeking an Administrative Assistant III for the Office of Sports Diplomacy within the Bureau of Educational and Cultural Affairs. You will support office leadership and staff, manage schedules, coordinate meetings, maintain records, and assist with data entry and reporting.

You will handle correspondence, travel support, and logistics, ensuring day-to-day operations run smoothly. Strong communication and organizational skills are essential in this fast-paced government

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 3-5 years of responsible administrative or executive support experience.
• Demonstrated experience supporting senior executives, directors, or leadership teams.

Responsibilities

• Performs a wide variety of duties necessary to assist planning and implementing exchange programs in coordination with regional bureaus, other bureau offices, program agencies, and posts.
• Performs relevant administrative planning and implementation for task/project completion and provide support for major organizational analysis, design and implementation projects.
• Maintains a close and highly responsive relationship with the office's day-to-day activities.
• Provides data analysis, record keeping, research and other duties as may be required. Timekeeping assistance using TATEL and travel reservations using E2Solutions might be required.
• Works directly with the Office Director and staff to support the exchange of students and scholars on all programs managed by the office.
• Operates in a variety of IT systems
• Maintains the office travel plan, assists office travelers with Travel Authorizations and Vouchers, develop and updates office travel policy guidance, and tracks office travel expenditures.
• Places orders for all needed office supplies, maintains store of office supplies and works with procurement to reorder when necessary.
• Manage complex calendars, coordinate meetings, arrange domestic and international travel, prepare correspondence, and support senior leadership in daily operations.
• Oversee administrative processes, maintain office procedures, manage records and databases, order supplies, and ensure the efficient operation of the office.

Skills

Communication

Organizational skills

Discretion

Independent work

Education

Bachelor's degree

3-5 years admin or executive support

Tools

Microsoft Office

Microsoft Teams

Zoom

Job description

Goldbelt, Inc. is seeking an Administrative Assistant III for the Office of Sports Diplomacy within the Bureau of Educational and Cultural Affairs. You will support office leadership and staff, manage schedules, coordinate meetings, maintain records, and assist with data entry and reporting.

You will handle correspondence, travel support, and logistics, ensuring day-to-day operations run smoothly. Strong communication and organizational skills are essential in this fast-paced government