Administrative Assistant — Gov't Travel & Operations Support

Goldbelt, Inc.; Frederick (MD); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company matching

Tax-deferred savings options

Supplementary benefits

Paid time off

Professional development opportunities

Job summary

Goldbelt Frontier, LLC is seeking an Administrative Assistant to provide comprehensive operational and clerical support across institute directorates and scientific divisions.

The role involves formatting correspondence per AR 25-50, handling travel in DTS, processing procurement in GFEBS and DMLSS, maintaining records, and coordinating meetings and training. Strong MS Office skills and attention to detail are essential.

Qualifications

• MS Office proficiency including Word and Excel required.
• Excellent oral and written communication skills.
• Strong customer service orientation.
• Ability to work independently and manage time effectively.
• Strong organizational and time-management skills.
• High attention to detail.

Responsibilities

• Prepare at least ~10 pieces of correspondence per week.
• Process travel requests in DTS; 1+ per month; some CONUS/OCONUS per policy.
• Answer calls and relay messages within 1 hour when received.
• Attend/record meetings and prepare supporting docs; minutes and memos.
• Reply to emails within 3 hours; urgent requests prioritized.
• Collect and deliver mail daily within division.
• Review ~10 pieces of correspondence monthly for AR25-50 formatting.
• Schedule meetings, conferences, and trainings; onsite or at alternate locations.
• Create purchase requests in GFEBS and DMLSS; gather quotes.
• Transcribe meeting minutes and distribute to attendees.

Skills

Microsoft Office

Communication skills

Customer service

Independent work

Organization

Attention to detail

Education

High School Diploma or GED

Associates Degree (Preferred)

Tools

DTS

GFEBS

DMLSS

AR 25-50

Outlook

Job description

Goldbelt Frontier, LLC is seeking an Administrative Assistant to provide comprehensive operational and clerical support across institute directorates and scientific divisions.

The role involves formatting correspondence per AR 25-50, handling travel in DTS, processing procurement in GFEBS and DMLSS, maintaining records, and coordinating meetings and training. Strong MS Office skills and attention to detail are essential.