Executive Admin & Operations Partner

Equitable; Deerfield (IL); On-site; USD 54,000 - 65,000; Full time

Job summary

Equitable in United States (Deerfield, IL) is seeking a full-time administrative and operational coordinator to support the Branch Manager and EVP. You will manage complex calendars, coordinate travel, process expenses, and lead meeting planning while ensuring seamless day-to-day operations and a high-quality client experience.

This role requires in-office presence Monday through Friday, from 8:30 AM to 5:30 PM, and collaboration with cross-functional teams to drive efficiency and measurable

Qualifications

• Bachelor's degree in business administration, communications, or a related field, or equivalent work experience.
• 3+ years of administrative, executive support, or operations experience, preferably supporting senior leadership.
• Proven ability to manage complex calendars, travel coordination, and expense processing with a high degree of accuracy and discretion.
• Demonstrated experience working in a fast-paced, dynamic environment with the ability to prioritize and manage multiple responsibilities.
• Strong organizational, time management, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization.
• Ability to work independently and collaboratively with cross-functional teams and stakeholders.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and familiarity with expense management and calendar tools.
• Experience supporting operations, process improvement, or project coordination initiatives is a plus

Responsibilities

• Provide high-level administrative and operational support to the Branch Manager and EVP, ensuring seamless day-to-day business operations.
• Manage executive calendar, coordinate travel, process expenses, and lead meeting planning and branch communications.
• Partner with Complex Operations Managers and EVP Assistants to drive alignment and ensure operational consistency across the Complex.
• Collaborate with the Office Coordinator to oversee daily office operations, including mail distribution, conference room scheduling, and supply management.
• Serve as a high-impact, high-visibility contributor with strong accountability across a broad range of business activities.
• Lead problem-solving initiatives by identifying challenges and implementing solutions to enhance advisor support for established Associates and Districts.
• Work cross-functionally to streamline procedures, improve processes, and execute initiatives that drive measurable business outcomes

Skills

Calendar management

Travel coordination

Expense processing

Executive support

Communication

Education

Bachelor's degree

Equivalent work experience

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

Equitable in United States (Deerfield, IL) is seeking a full-time administrative and operational coordinator to support the Branch Manager and EVP. You will manage complex calendars, coordinate travel, process expenses, and lead meeting planning while ensuring seamless day-to-day operations and a high-quality client experience.

This role requires in-office presence Monday through Friday, from 8:30 AM to 5:30 PM, and collaboration with cross-functional teams to drive efficiency and measurable