Executive Admin & Operations Coordinator

Nova Data Testing; United States; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

IRA retirement plan

Paid Time Off

Potential for bonus

Job summary

Nova Data Testing, Inc. is seeking a highly organized Administrative Assistant to provide direct support to the leadership team and assist with a wide range of administrative functions, communications, documentation, records management, and project initiatives.

The ideal candidate is proficient in Microsoft 365, embraces technology, manages multiple priorities with accuracy and discretion, and supports a fast-paced leadership-driven environment.

Qualifications

• Experience supporting executives or leadership teams.
• Proficient in Microsoft 365: Outlook, Excel, Word, Teams, SharePoint, PowerPoint.
• Experience with document management systems and electronic filing.
• Strong organization, time management and prioritization with multiple deadlines.
• Excellent written and verbal communication and discretion handling sensitive information.

Responsibilities

• Provide administrative support to the leadership team.
• Administer and maintain company platforms and online accounts, including travel, expense, user access, and account management.
• Manage customer and procurement portals, including RFQ and purchase order tracking.
• Coordinate employee onboarding, offboarding, training, compliance, and system access management.
• Manage company asset records, accounts, and related administrative documentation.
• Maintain vendor, contractor, and compliance records, agreements, and related documentation.
• Maintain company records, files, and operational documentation.
• Perform other administrative and operational support duties as assigned.

Skills

Administrative support

Microsoft 365

Organization

Time management

Communication skills

Education

High school diploma

Associate or Bachelor's degree preferred

Job description

Nova Data Testing, Inc. is seeking a highly organized Administrative Assistant to provide direct support to the leadership team and assist with a wide range of administrative functions, communications, documentation, records management, and project initiatives.

The ideal candidate is proficient in Microsoft 365, embraces technology, manages multiple priorities with accuracy and discretion, and supports a fast-paced leadership-driven environment.