Operations Assistant PH

Simera; San Francisco (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

Simera is seeking an organized Operations Assistant to provide administrative and operational support across teams. The role involves coordinating daily workflows, tracking tasks, and maintaining up-to-date documents and databases.

Strong communication and meticulous data handling are essential for success. Ideal candidates will manage multiple priorities, prepare reports and presentations, and assist with onboarding and project-related activities in a fast-paced environment.

Qualifications

• Experience providing administrative and operational support.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and spoken English communication.
• Proficient with Google Workspace or Microsoft Office.
• Comfortable handling documents, data, schedules, and records.

Responsibilities

• Provide administrative and operational support to managers and teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups for timely completion.
• Organize and maintain documents, records, and databases.
• Prepare reports, spreadsheets, and presentations.
• Data entry and information verification for accuracy.
• Coordinate information between internal teams and external contacts.
• Support onboarding and process-related activities.
• Elevate operational issues to the appropriate team when needed.
• Identify process gaps and assist with improvements to increase efficiency.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Prioritization

Tools

Google Workspace

Microsoft Office

Spreadsheets

Databases

Project management tools

Job description

We are seeking a highly organized, proactive, and detail-oriented Operations Assistant to provide administrative and operational support and help ensure that daily business activities run smoothly. The ideal candidate is reliable, resourceful, and comfortable managing multiple tasks, coordinating information, tracking processes, and supporting different teams in a fast-paced environment.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using spreadsheets, databases, project management tools, and digital communication platforms.
• Strong data entry and documentation skills.
• Ability to coordinate tasks and information across multiple teams.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.
• Professional, reliable, and proactive approach.

Requirements

• Previous experience in operations, administrative support, coordination, office administration, or a similar role.
• Experience supporting daily business operations and administrative processes.
• Experience managing documents, data, schedules, and operational information.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate records.
• Reliable internet connection and a suitable setup for remote work.
• Professional, dependable, organized, and proactive attitude.
• English proficiency is required if the position involves communicating with English-speaking teams, clients, vendors, or stakeholders.