Executive Admin & Operations Coordinator

Michigan State University; East Lansing (MI); Hybrid; USD 52,000 - 80,000; Full time

Job summary

Michigan State University in East Lansing seeks an experienced administrative professional to provide high-level support to BFS leadership, CFO, and finance teams. You will manage complex calendars, coordinate communications, arrange travel, and help advance strategic initiatives with accuracy and discretion.

The role emphasizes collaboration, responsiveness, and a commitment to diversity. Initially onsite for six months, then a hybrid schedule (3 days onsite, 2 days remote), with opportunities

Qualifications

• Knowledge equivalent to completing a four-year college degree in Business, Finance, or related field.
• Three to five years of progressive office administration experience.
• Experience with word processing, databases, spreadsheets, presentations, and desktop publishing.

Responsibilities

• Provides high-level administrative support to BFS leadership including CFO and Associate Directors.
• Coordinates complex calendars, travel arrangements, and executive communications.
• Supports divisional initiatives, budgeting, compliance tracking, and fiscal controls.
• Connects information across BFS teams to aid decision-making and effectiveness.
• Creates reports and monitors progress toward strategic goals and priorities.
• Reviews SOPs, records management, and archiving for consistency and compliance.
• Coordinates internal communications, meeting materials, and leadership updates.
• Supports onboarding, posting coordination, and staff training with HR.
• Coaches staff on business processes and available resources.

Skills

Executive support

Calendar management

Communication

Project coordination

Team collaboration

Adaptability

Education

Bachelor's degree in business or related field

Tools

Microsoft 365

Teams

SharePoint

Excel

Word

PowerPoint

Job description

Michigan State University in East Lansing seeks an experienced administrative professional to provide high-level support to BFS leadership, CFO, and finance teams. You will manage complex calendars, coordinate communications, arrange travel, and help advance strategic initiatives with accuracy and discretion.

The role emphasizes collaboration, responsiveness, and a commitment to diversity. Initially onsite for six months, then a hybrid schedule (3 days onsite, 2 days remote), with opportunities