Remote Executive Assistant to AVP, Principal Gifts

Michigan State University; East Lansing (MI); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Michigan State University seeks an experienced Administrative/Executive Support professional to assist the Associate Vice President for Principal Gifts. The role focuses on strategic calendar management, correspondence, travel and expense coordination, and development support.

The ideal candidate demonstrates strong communication, confidentiality, and project coordination skills, with experience supporting senior leaders and coordinating donor-related activities.

Qualifications

• Knowledge normally acquired through a high school education with coursework in word processing, typing, shorthand, and grammar.
• Five to eight years of related and progressively more responsible University work experience in maintaining ledgers, word processing, spreadsheet, database and presentation software.
• Experience preparing executive-level correspondence, reports, presentations, and briefing documents.
• Advanced proficiency with Microsoft 365 products; familiarity with Ascend/Salesforce, Cognos and EBS is preferred.

Responsibilities

• Manages the AVP's complex calendar in alignment with strategic priorities; coordinates meetings and travel.
• Drafts, edits, proofs, and formats correspondence, presentations, agendas, and reports.
• Interacts with donors and university leaders with professionalism and discretion.
• Maintains confidential files and centralized electronic filing systems.
• Plans logistics for meetings and events and assembles briefing materials.
• Coordinates travel arrangements and reconciles reimbursements.
• Tracks commitments and action items and ensures timely follow-up.

Skills

Calendar management

Executive support

Communication

Editing/proofreading

Donor relations

Meeting coordination

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft 365

Ascend/Salesforce

Cognos

Enterprise Business System (EBS)

Job description

Michigan State University seeks an experienced Administrative/Executive Support professional to assist the Associate Vice President for Principal Gifts. The role focuses on strategic calendar management, correspondence, travel and expense coordination, and development support.

The ideal candidate demonstrates strong communication, confidentiality, and project coordination skills, with experience supporting senior leaders and coordinating donor-related activities.