Procurement & Administrative Coordinator (Onsite)

Michigan State University; East Lansing (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Michigan State University’s College of Engineering seeks an Office Assistant III to coordinate procurement, travel, and reimbursement for faculty, staff, students, and guests. This role requires strong organization, reliable service, and the ability to provide accurate responses and reliable documentation.

The position emphasizes on-site collaboration, managing purchasing records in KFS, supporting competitive solicitations, and ensuring compliance with university policies while building

Qualifications

• High school education with 3–5 years' related office experience.
• Experience with word processing, spreadsheets, databases, and desktop publishing software.
• Familiarity with university procurement policies and practices is a plus.

Responsibilities

• Procurement and vendor coordination to meet teaching, research, and operational needs.
• Advise on purchasing procedures and documentation.
• Monitor orders and communicate delivery timelines to minimize disruptions.
• Develop and maintain vendor relationships while observing budgets and requirements.
• Support competitive solicitations and export-control/compliance issues.
• Coordinate international purchases with university offices and address compliance needs.
• Identify and resolve purchasing and vendor issues and suggest process improvements.
• Manage incoming/outgoing mail and packages and coordinate distribution as needed.
• Maintain organized records and communicate status updates to faculty, staff, students, guests, and vendors.
• Support special projects that contribute to department operations.

Skills

Organizational skills

Detail-oriented

Problem-solving

Communication

Education

High school education

Tools

Kuali Financial System (KFS)

Job description

Michigan State University’s College of Engineering seeks an Office Assistant III to coordinate procurement, travel, and reimbursement for faculty, staff, students, and guests. This role requires strong organization, reliable service, and the ability to provide accurate responses and reliable documentation.

The position emphasizes on-site collaboration, managing purchasing records in KFS, supporting competitive solicitations, and ensuring compliance with university policies while building