Executive Administrative Partner for Research & Innovation

University of Illinois at Urbana-Champaign; Champaign (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

University of Illinois Urbana-Champaign seeks an Office Administrator to provide high-level administrative and operational support in the Office of the Vice Chancellor for Research & Innovation. This 100% full-time Civil Service role requires in-person work on the Urbana-Champaign campus, handling complex calendars, confidential records, and coordination with campus leadership.

The position emphasizes initiative, discretion, and the ability to manage multiple priorities in a fast-paced executive

Qualifications

• High school diploma or equivalent required.
• Four years of work experience at the third level, or two years at the fourth level, are acceptable.

Responsibilities

• Provide primary administrative support to the Executive Associate Vice Chancellor and Associate Vice Chancellor/Chief of Staff.
• Manage complex calendars, coordinate meetings, prioritize competing requests, and protect confidential information.
• Serve as a liaison among campus units, university leadership, faculty, staff, external partners and visitors.
• Coordinate special projects, office systems, and information management practices.

Skills

Communication

Interpersonal skills

Discretion

Prioritization

Self-motivation

Calendar management

Education

High school diploma or equivalent

Tools

Word

Excel

Database applications

Job description

University of Illinois Urbana-Champaign seeks an Office Administrator to provide high-level administrative and operational support in the Office of the Vice Chancellor for Research & Innovation. This 100% full-time Civil Service role requires in-person work on the Urbana-Champaign campus, handling complex calendars, confidential records, and coordination with campus leadership.

The position emphasizes initiative, discretion, and the ability to manage multiple priorities in a fast-paced executive