Executive & Projects Support Specialist

University-of-Illinoi; Urbana (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers

Job summary

The University of Illinois System in Urbana seeks an experienced Administrative Assistant (Projects Assistant) to coordinate and advance high-priority initiatives under the Chief of Staff, supporting the EVP/VPAA Office. This Civil Service, 100% full-time role demands strong judgment, analytical and problem-solving skills, and the ability to manage multiple projects in a fast-paced environment.

Responsibilities include developing project plans, coordinating meetings and events, maintaining

Qualifications

• High school graduation or equivalent.
• Five (5) years (60 months) from categories including college coursework in business, finance, accounting or related field (see categories) or progressively more responsible professional experience.
• Preferred: five years of relevant professional experience including project management, executive support, or strategic initiatives with senior leadership.

Responsibilities

• Assist with special projects and initiatives including development of project plans and timelines, monitoring progress, and ensuring the execution and completion of deliverables.
• Manage ongoing and ad hoc projects and initiatives as assigned by the Chief of Staff.
• Support high-level meetings, retreats, and special events including agenda development, logistics, budget management, and follow-up. Serve as a liaison between the EVP/VPAA Office and internal/external partners.
• Support operational planning for the EVP/VPAA Office, including workflow coordination, process improvement, documentation, and implementation of office procedures.
• Assist with intake, prioritization, and execution of emerging requests, ensuring urgent items are triaged appropriately.
• Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making.
• Assists as necessary to help solve problems in a positive and proactive manner ensuring collaboration with stakeholders and adherence to laws and policies.
• Performs such other duties as assigned by the Chief of Staff.

Skills

Analytical skills

Problem solving

Judgment

Education

High school diploma or equivalent

Job description

The University of Illinois System in Urbana seeks an experienced Administrative Assistant (Projects Assistant) to coordinate and advance high-priority initiatives under the Chief of Staff, supporting the EVP/VPAA Office. This Civil Service, 100% full-time role demands strong judgment, analytical and problem-solving skills, and the ability to manage multiple projects in a fast-paced environment.

Responsibilities include developing project plans, coordinating meetings and events, maintaining