Legal Office Operations Lead

Experience Champaign Urbana; Urbana (IL); On-site; USD 42,000 - 52,000; Full time

Job summary

Experience Champaign Urbana is seeking a detail-oriented legal receptionist/administrative assistant to support a team of attorneys. The role handles front-line calls, manages mail and filings, schedules meetings, prepares documents, and coordinates travel and conferencing needs.

You will maintain calendars, assist with case data entry in the database, and serve as liaison between attorneys, staff, and external parties.

Qualifications

• Strong organizational skills and meticulous data handling.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Answers central phone line and routes calls; monitors shared email and responds or routes as needed.
• Manages office supplies, mail processing, and conference room calendars; supports travel arrangements and expense reporting.
• Maintains attorneys' calendars and prepares documents; coordinates meetings and video conference setups.
• Supports document drafting, transcription, and proofreading for attorneys; maintains files and records.
• Performs case data updates in the case management system and assists with daily office operations.
• Provides guidance to student workers and supports special projects as assigned.

Skills

Attention to detail

Calendar management

Phone etiquette

Communication

Tools

Microsoft Office Suite

Email management tools

Job description

Experience Champaign Urbana is seeking a detail-oriented legal receptionist/administrative assistant to support a team of attorneys. The role handles front-line calls, manages mail and filings, schedules meetings, prepares documents, and coordinates travel and conferencing needs.

You will maintain calendars, assist with case data entry in the database, and serve as liaison between attorneys, staff, and external parties.