Executive Projects & Operations Assistant

Experience Champaign Urbana; Urbana (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

Experience Champaign Urbana seeks an organized executive assistant to support the EVP/VPAA Office with project planning, meeting coordination, and stakeholder liaison. You will help develop plans, monitor progress, and ensure deliverables are completed on time.

The role includes assisting with meetings, retreats, and events, managing budgets, and preparing briefing materials to inform executive decisions. Collaboration with internal partners is essential for success.

Responsibilities

• Assist with special projects and initiatives including development of project plans and timelines, monitoring progress, and ensuring the execution and completion of deliverables.
• Support high-level meetings, retreats, and special events including agenda development, logistics, budget management, and follow-up.
• Support operational planning for the EVP/VPAA Office, including workflow coordination, process improvement, documentation, and implementation of office procedures.
• Assist with intake, prioritization, and execution of emerging requests, ensuring urgent items are triaged appropriately.
• Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making.
• Assist as necessary to help solve problems in a positive and proactive manner ensuring collaboration with the relevant stakeholders and adherence to state and federal laws and policies of the University and Board of Trustees.
• Performs such other duties as assigned by the Chief of Staff.

Job description

Experience Champaign Urbana seeks an organized executive assistant to support the EVP/VPAA Office with project planning, meeting coordination, and stakeholder liaison. You will help develop plans, monitor progress, and ensure deliverables are completed on time.

The role includes assisting with meetings, retreats, and events, managing budgets, and preparing briefing materials to inform executive decisions. Collaboration with internal partners is essential for success.