Executive Admin & Operations Coordinator

Johns Hopkins University; Baltimore (MD); On-site; USD 36,000 - 68,000; Full time

Job summary

Johns Hopkins University in Maryland is seeking an Administrative Coordinator to oversee administrative operations in the Office of Advancement Services, CS&ITS, and provide executive support to the Senior Director for CS&ITS. This role will manage calendars, prepare meeting materials, and coordinate logistics for meetings and events.

The position also involves planning office services, coordinating budgets and procurement, and assisting with reports, presentations, and special events,

Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials and provide staff support for meetings; record and draft minutes, monitor action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Identify and resolve administrative problems and issues.
• Develop and compile reports.
• Assist with planning special events/functions, including workshops, conferences.
• Perform non-routine and confidential administrative functions, as needed.

Education

High School Diploma or GED

Job description

Johns Hopkins University in Maryland is seeking an Administrative Coordinator to oversee administrative operations in the Office of Advancement Services, CS&ITS, and provide executive support to the Senior Director for CS&ITS. This role will manage calendars, prepare meeting materials, and coordinate logistics for meetings and events.

The position also involves planning office services, coordinating budgets and procurement, and assisting with reports, presentations, and special events,