Executive Admin & Office Operations Coordinator

Johns Hopkins University & Medicine - Development and Alumni Relations; Baltimore (MD); On-site; USD 36,000 - 68,000; Full time

Job summary

The Administrative Coordinator role at Johns Hopkins University & Medicine - Development and Alumni Relations will oversee internal administrative operations for the Office of Advancement Services and provide executive level support to the Senior Director for CSITS.

Key duties include calendar management, meeting support, budgeting assistance, event planning, and coordination with internal and external stakeholders in a fast-paced environment.

Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services including payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as liaison with internal and external service providers.
• Identify and resolve administrative problems and issues.

Skills

Two years of related experience

Education

High school diploma or GED

Job description

The Administrative Coordinator role at Johns Hopkins University & Medicine - Development and Alumni Relations will oversee internal administrative operations for the Office of Advancement Services and provide executive level support to the Senior Director for CSITS.

Key duties include calendar management, meeting support, budgeting assistance, event planning, and coordination with internal and external stakeholders in a fast-paced environment.