Administrative Specialist

Boise Cascade Company; Spokane Valley (WA); On-site; USD 24,796 - 30,307; Full time

Benefits offered by this job

Medical + Dental + Vision

Flexible Spending Accounts + HRA

401(k) Retirement Savings

Annual Incentives

Paid Time Off (20/yr) and holidays (10

Job summary

Boise Cascade Company in Spokane Valley, WA is hiring an Administrative Specialist to support staff, manage invoicing, and coordinate data across accounting and inventory systems.

Responsibilities include preparing invoices, credit memos, processing payables, and ordering office supplies, with emphasis on accuracy and customer service. Ideal candidates have HS diploma or GED and office experience, with benefits starting on day one.

Qualifications

• HS Diploma, GED, or two years equivalent work experience.
• Experience in an office environment with minimal physical exertion.
• Preferred: technical certification or associates degree.
• Knowledge of operation of office equipment and software.

Responsibilities

• Process invoicing for customer orders and payables.
• Prepare and invoice customer credit memos; reconcile accounts.
• Assist in maintaining accounting and inventory systems; verify data accuracy.
• Answer mail and phone inquiries; file, data entry, and reporting as needed.

Skills

MS Office

Invoicing

Document management

Billing/shipping support

Data entry

Office equipment

Inventory systems

Education

HS Diploma or GED

Tools

Accounting software

Job description

WA-BMD Spokane
Spokane Valley, WA 99212, USA

• Pay or shift range: $18 USD to $22 USD
• Administrative
• Full-Time
• Requisition #: ADMIN008426

Description

Boise Cascade Company has been in the business of manufacturing wood products and distributing building materials for over half a century. We are one of the largest producers of engineered wood products and plywood in North America and a leading U.S. wholesale distributor of building materials. Because our business is built on relationships, our associates are critical to our success. We are committed to investing in them and that is why we offer a comprehensive benefits package designed to have a positive impact on all areas on your life from health and well-being, career, and community, to financial security and personal safety, with many benefits beginning on your first day of employment. Please review the responsibilities and needed qualifications below.

Boise Cascade has an exciting opening for an Administrative Specialist!

Responsibilities

The Administrative Specialist performs support functions for one or more staff in one or more functional areas. Completes, organizes and coordinates data, information, and activities for the functional area and/ or cross-functional areas. May require specific knowledge of functional area processes, procedures, products, policies and programs. Duties will include invoicing customer sales orders, preparing and invoicing customer credit memos, processing payables, working with accounting and inventory systems, troubleshooting inventory and invoicing errors, and reconciling accounts. Duties will also include compiling information, writing, editing, proofreading documents and reports; answering mail and phone inquiries; completing expense reports; filing and data entry; maintaining office inventories and supplies. May prepare briefs, outlines, agendas, and presentations from publications, regulations, and documents. Responsive to internal and external customer needs. Demonstrate strong commitment to safety, quality, environmental awareness, and continuous process improvement. Perform other duties and responsibilities as assigned.

Daily skills needed include:

• Understanding of computer system
• Working with Microsoft Excel, Word, and Outlook
• Scanning paperwork into system
• Verifying system info is correct
• Ordering supplies for the office
• Assisting in invoicing
• Troubleshooting billing and shipping discrepancies

Qualifications

Basic Qualifications: HS Diploma, GED, or two (2) years equivalent work experience. Office environment with minimal physical exertion.

Preferred Qualifications: Role may require technical certification or associates degree. Prefer knowledge of operation of office equipment, such as computers and computer software.

• Medical + Dental + Vision
• Flexible Spending Accounts + HRA
• 401(k) Retirement Savings
• Annual Incentives
• Paid Time Off (20/yr) and holidays (10/yr)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.