Executive Admin & Office Operations Specialist

Nuveen; Portland (ME); On-site; USD 33,000 - 47,000; Full time

Job summary

Nuveen is seeking an organized administrative professional to support daily office operations in a dynamic corporate environment.

Key duties include inventory management, onboarding assistance, travel arrangements and detailed meeting support. The role emphasizes accuracy, communication, and adherence to company policies, with collaboration across multiple teams to ensure smooth operations.

Qualifications

• High School preferred.
• No experience required.
• Sedentary work.
• Career Level: 2IC

Responsibilities

• Maintains office inventory, facilitates supply orders and completes other general office duties.
• Supports employees with onboarding, appointment setting and travel arrangements.
• Provides meeting assistance through scheduling, presentation preparation and note taking.
• Handles various office tasks related to communication and organization.
• Upholds organizational policy and procedures, coordinating efforts among teams and departments.

Skills

Accountability

Adaptability

Administrative Support

Communication

Corporate Travel Program Management

Detail-Oriented

Employee Engagement

Executive Presence

Expense Reporting/Management

Organizational Savviness

Prioritizes Effectively

Relationship Management

Travel Expertise

Education

High School

Job description

Nuveen is seeking an organized administrative professional to support daily office operations in a dynamic corporate environment.

Key duties include inventory management, onboarding assistance, travel arrangements and detailed meeting support. The role emphasizes accuracy, communication, and adherence to company policies, with collaboration across multiple teams to ensure smooth operations.