Executive Admin & Operations Coordinator

BNI Global; Charlotte (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

BNI Global is seeking an Admin Executive to support leadership with day-to-day operations, calendar management, travel arrangements, and documentation. The role emphasizes accuracy, discretion, and strong communication across teams and members, while contributing to event planning and promotional efforts.

The ideal candidate will have a two-year degree or equivalent, 1+ years in admin roles supporting senior leaders, and solid MS Office skills to manage reports, memos, and presentations.

Qualifications

• Two-year degree or equivalent experience.
• One or more years of experience in an administrative role supporting senior leadership.
• Strong interpersonal and communication skills.
• Detail-oriented with strong time management skills.
• Demonstrates discretion and confidentiality.
• Basic to intermediate proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Provide high-quality administrative support to assigned leadership and ensure smooth day-to-day operations.
• Manage calendars, scheduling, correspondence, and document preparation.
• Coordinate travel, accommodations, and meeting logistics as assigned.
• Maintain organized files, records, and operational documentation.
• Support Members, Directors, and Ambassadors with operational needs via BNI Connect and other tools.
• Provide first-level troubleshooting for BNI Connect and escalate complex issues as needed.
• Respond to inquiries with professionalism and service orientation.
• Maintain data accuracy across systems including BNI Connect.
• Track timelines and follow-ups for assigned tasks and priorities.
• Assist in documenting workflows and identifying efficiency improvements.
• Support process improvement by identifying gaps and implementing approved enhancements.

Skills

Customer Service

Organizational Skills

Self-Management

Technical Proficiency

Communication

Problem Solving

Education

Two-year degree or equivalent experience

Tools

Microsoft Office Suite

Job description

BNI Global is seeking an Admin Executive to support leadership with day-to-day operations, calendar management, travel arrangements, and documentation. The role emphasizes accuracy, discretion, and strong communication across teams and members, while contributing to event planning and promotional efforts.

The ideal candidate will have a two-year degree or equivalent, 1+ years in admin roles supporting senior leaders, and solid MS Office skills to manage reports, memos, and presentations.