Executive Admin & Office Operations Specialist

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.; Mountainville (NY); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid time off

401(k) with company match

Holidays

Health insurance

Dental insurance

Vision insurance

Life insurance

FSAs

Commuter benefits

EAP

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. in Mountainville, NY is seeking a full-time Administrative Assistant to support multiple departments at our Corporate Office.

The ideal candidate is organized, detail-oriented, and delivers outstanding administrative support in a fast-paced team environment. Proficiency with Microsoft Office (Outlook, Word, Excel, Teams), strong interpersonal and written communication, and the ability to multitask are essential.

Qualifications

• 2+ years of related administrative experience in a professional office environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Excellent interpersonal, verbal, and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational skills with attention to detail and accuracy.

Responsibilities

• Provide general administrative support to multiple departments, including data entry, filing, and document preparation.
• Act as a shared resource across departments and assist with special projects and administrative requests.
• Answer and route calls using Microsoft Teams; greet visitors professionally.
• Maintain conference room calendars and scheduling using Outlook.
• Track attendance and assist with visitor screening and office access procedures.
• Prepare mailings and handle outgoing/incoming packages daily.
• Assist with vehicle programs, recordkeeping, scheduling, and coordination.
• Assist with union-related administrative processes, including stamp inventory and mailings.
• Run errands to support Corporate operations and ensure timely tasks completion.
• Maintain a clean and professional reception area.
• Perform other administrative duties as needed.

Skills

Microsoft Office Suite

Outlook

Word

Excel

Teams

Interpersonal skills

Organizational skills

Multitasking

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. in Mountainville, NY is seeking a full-time Administrative Assistant to support multiple departments at our Corporate Office.

The ideal candidate is organized, detail-oriented, and delivers outstanding administrative support in a fast-paced team environment. Proficiency with Microsoft Office (Outlook, Word, Excel, Teams), strong interpersonal and written communication, and the ability to multitask are essential.