Executive Admin & Office Operations Manager

DesignForce; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous PTO

10 paid holidays + floating holiday

Voting & Wellness Leave

80% health care coverage (BCBS)

Retirement plan with company matching

Professional development support

Job summary

DesignForce is seeking an Office Manager to join our energized, collaborative team. As the right-hand person to the Managing Principal, you will handle executive administration, calendar coordination, travel, and office operations to keep the firm running smoothly.

The successful candidate will demonstrate excellent time-management, strong organizational skills, professional communication with clients and colleagues, and the ability to pivot quickly as priorities change.

Qualifications

• Bachelor’s degree or equivalent professional experience in Business Administration or related field.
• Exemplary communication skills, both written and verbal.
• Self-motivated with a strong commitment to task completion.
• Ability to pivot quickly and adapt to change in a fast-paced, high-energy environment.

Responsibilities

• Provide executive administrative support to the Managing Principal, including calendar management, meeting coordination, and travel arrangements.
• Oversee day-to-day office and facilities operations, greet visitors, manage supplies, and maintain a welcoming workspace.
• Facilitate internal communications, keeping staff informed about operational updates, deadlines, and firm initiatives.
• Oversee firm-wide expense reporting and ensure receipts and documentation comply with policies.
• Support team engagement and culture initiatives and assist with planning events.
• Assist leadership with operational initiatives and ad hoc projects from planning through completion.
• Troubleshoot technology issues to ensure smooth hardware/software performance.

Skills

Executive support

Time management

Administrative coordination

Travel coordination

Communication skills

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Travel booking tools

Job description

DesignForce is seeking an Office Manager to join our energized, collaborative team. As the right-hand person to the Managing Principal, you will handle executive administration, calendar coordination, travel, and office operations to keep the firm running smoothly.

The successful candidate will demonstrate excellent time-management, strong organizational skills, professional communication with clients and colleagues, and the ability to pivot quickly as priorities change.