Executive Admin & Office Operations Leader

Action Gypsum; Houston, Northern (TX, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Action Gypsum Supply LP in Houston seeks an Executive Administrative Assistant to provide high-level support to company executives and manage the Houston office operations. You will coordinate calendars, meetings, travel, events, and vendor activities, while maintaining discretion and professionalism.

The ideal candidate is a proactive self-starter with strong organizational and communication skills, capable of handling multiple priorities with minimal supervision in a fast-paced environment.

Qualifications

• 3–5 years of progressively responsible administrative or executive assistant experience.
• Experience supporting senior-level executives in corporate environments.
• High school diploma or equivalent; additional business education is a plus.
• Strong organizational, communication, and discretion.
• Ability to manage multiple priorities and work independently.
• Experience coordinating events and office vendors is desirable.

Responsibilities

• Provide administrative support to company executives and management.
• Manage and coordinate calendars, meetings, appointments, schedules, and related communications.
• Coordinate management and company meetings, including scheduling, space, meals, materials, agendas, and logistics.
• Coordinate business travel for management and sales personnel: flights, hotels, transportation, itineraries.
• Prepare, format, proofread, and distribute correspondence, presentations, reports, agendas, memos, and other materials.
• Assist with special projects, research, reporting, and other executive requests.
• Handle confidential information with discretion and professionalism.
• Serve as a primary liaison for Houston office departments and vendors.
• Oversee office organization, supply management, mail handling, and vendor coordination.
• Plan and coordinate luncheons, meetings, and employee/customer events.
• Take ownership of assigned projects from planning through completion with minimal supervision.
• Maintain flexible hours for meetings and events.

Skills

Executive support

Calendar management

Travel coordination

Meetings & events planning

Vendor management

Discretion & confidentiality

Communication skills

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Calendaring software

Job description

Action Gypsum Supply LP in Houston seeks an Executive Administrative Assistant to provide high-level support to company executives and manage the Houston office operations. You will coordinate calendars, meetings, travel, events, and vendor activities, while maintaining discretion and professionalism.

The ideal candidate is a proactive self-starter with strong organizational and communication skills, capable of handling multiple priorities with minimal supervision in a fast-paced environment.