Program Admin Assistant — Impactful Nonprofit

Urban Pathways; New York (NY); Hybrid; USD 31,000 - 39,000; Full time

Benefits offered by this job

Healthcare Coverage

Retirement Savings

Paid Time Off

Professional Development

Flexible Work Arrangements

Wellness Programs

Employee Assistance Program

Job summary

Urban Pathways is seeking an Administrative Assistant in the Bronx to support program operations and provide high-quality customer service. Reporting to the Program Director, you will handle clerical, fiscal, and administrative tasks with attention to accuracy and compliance.

The role requires strong communication skills, proficiency with Microsoft Office, and the ability to manage records and expenses while coordinating with various teams.

Qualifications

• High School Diploma, GED or equivalent required.
• Bachelor’s degree preferred for advancement.
• Experience with homeless populations and mental health/substance abuse conditions is preferred.
• Strong written and verbal communication and computer skills are essential.

Responsibilities

• Prepares, maintains, and submits purchase orders, check requests, and expense reports to Finance.
• Maintains client data, personnel files, purchase orders, and inventory records.
• Administers petty cash, MetroCard, and program funds per policy.
• Coordinates program activities and special events as needed.
• Promotes equitable and inclusive organizational culture through cross-cultural awareness.

Skills

Written & verbal communication

Computer skills

Microsoft Word/Excel/Outlook

Education

High School Diploma/GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Urban Pathways is seeking an Administrative Assistant in the Bronx to support program operations and provide high-quality customer service. Reporting to the Program Director, you will handle clerical, fiscal, and administrative tasks with attention to accuracy and compliance.

The role requires strong communication skills, proficiency with Microsoft Office, and the ability to manage records and expenses while coordinating with various teams.