Executive Admin & Office Lead — Luxury Jewelry

Sakasci Diamonds; New Albany (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Sakasci Diamonds is seeking an Executive Administrative Assistant / Office Coordinator in Ohio. This role supports the luxury jewelry and watch business, ensuring organized operations, precise documentation, and discreet handling of confidential information.

The ideal candidate manages schedules, communications, customer inquiries, and internal processes with exceptional attention to detail and professional demeanor, enabling leadership to focus on high-value tasks.

Qualifications

• Proven experience in executive administration, office management, or a comparable professional role.
• Outstanding organizational skills and meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Strong proficiency in Google Docs, Google Sheets, Google Workspace, and business software.
• Strong proficiency in all Mac and Associated Apple Products.
• The ability to work independently, exercise sound judgment, and take initiative.
• A professional, polished demeanor with exceptional interpersonal skills.
• Strong multitasking, time management, and problem-solving abilities.
• A high degree of integrity, reliability, confidentiality, and accountability.
• A proactive mindset with the ability to anticipate needs rather than simply react to instructions.

Responsibilities

• Oversee daily administrative operations and ensure the office functions efficiently.
• Manage executive scheduling, appointments, correspondence, and communications.
• Coordinate customer inquiries, follow-ups, orders, and special requests.
• Maintain accurate inventory records, customer databases, invoices, and business documentation.
• Assist with jewelry and luxury watch transactions, including sales documentation and order tracking.
• Communicate professionally with customers, vendors, suppliers, and business partners.
• Organize and prioritize multiple projects while consistently meeting deadlines.
• Handle confidential business and customer information with absolute discretion.
• Identify opportunities to improve efficiency, organization, and business processes.
• Provide direct administrative and operational support to ownership and management.

Skills

Executive administration

Office management

Communication skills

Google Workspace

Mac proficiency

Discretion

Tools

Google Docs

Google Sheets

Apple devices

Job description

Sakasci Diamonds is seeking an Executive Administrative Assistant / Office Coordinator in Ohio. This role supports the luxury jewelry and watch business, ensuring organized operations, precise documentation, and discreet handling of confidential information.

The ideal candidate manages schedules, communications, customer inquiries, and internal processes with exceptional attention to detail and professional demeanor, enabling leadership to focus on high-value tasks.