Executive Administrative Assistant / Jewelry Office Coordinator

Sakasci Diamonds; New Albany (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Sakasci Diamonds is seeking an Executive Administrative Assistant / Office Coordinator in Ohio. This role supports the luxury jewelry and watch business, ensuring organized operations, precise documentation, and discreet handling of confidential information.

The ideal candidate manages schedules, communications, customer inquiries, and internal processes with exceptional attention to detail and professional demeanor, enabling leadership to focus on high-value tasks.

Qualifications

• Proven experience in executive administration, office management, or a comparable professional role.
• Outstanding organizational skills and meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Strong proficiency in Google Docs, Google Sheets, Google Workspace, and business software.
• Strong proficiency in all Mac and Associated Apple Products.
• The ability to work independently, exercise sound judgment, and take initiative.
• A professional, polished demeanor with exceptional interpersonal skills.
• Strong multitasking, time management, and problem-solving abilities.
• A high degree of integrity, reliability, confidentiality, and accountability.
• A proactive mindset with the ability to anticipate needs rather than simply react to instructions.

Responsibilities

• Oversee daily administrative operations and ensure the office functions efficiently.
• Manage executive scheduling, appointments, correspondence, and communications.
• Coordinate customer inquiries, follow-ups, orders, and special requests.
• Maintain accurate inventory records, customer databases, invoices, and business documentation.
• Assist with jewelry and luxury watch transactions, including sales documentation and order tracking.
• Communicate professionally with customers, vendors, suppliers, and business partners.
• Organize and prioritize multiple projects while consistently meeting deadlines.
• Handle confidential business and customer information with absolute discretion.
• Identify opportunities to improve efficiency, organization, and business processes.
• Provide direct administrative and operational support to ownership and management.

Skills

Executive administration

Office management

Communication skills

Google Workspace

Mac proficiency

Discretion

Tools

Google Docs

Google Sheets

Apple devices

Job description

Executive Administrative Assistant / Luxury Jewelry Office Coordinator

Exceptional People. Exceptional Standards. Exceptional Opportunity.

We are seeking an outstanding Executive Administrative Assistant / Office Coordinator to become an integral part of our fine jewelry and luxury watch business.

This is not simply an administrative position. We are looking for a highly capable, detail-oriented professional who takes ownership, anticipates needs, solves problems, and thrives in an environment where excellence is the standard.

The ideal candidate is polished, intelligent, exceptionally organized, and confident managing multiple responsibilities while maintaining professionalism, discretion, and accuracy.

If you are the person everyone relies on to keep things organized, solve problems, and get things done right, we want to meet you.

Key Responsibilities

• Oversee daily administrative operations and ensure the office functions efficiently.
• Manage executive scheduling, appointments, correspondence, and communications.
• Coordinate customer inquiries, follow‑ups, orders, and special requests.
• Maintain accurate inventory records, customer databases, invoices, and business documentation.
• Assist with jewelry and luxury watch transactions, including sales documentation and order tracking.
• Communicate professionally with customers, vendors, suppliers, and business partners.
• Organize and prioritize multiple projects while consistently meeting deadlines.
• Handle confidential business and customer information with absolute discretion.
• Identify opportunities to improve efficiency, organization, and business processes.
• Provide direct administrative and operational support to ownership and management.

Who We're Looking For

We are interested in exceptional candidates who bring more than basic administrative skills.

• Proven experience in executive administration, office management, or a comparable professional role.
• Outstanding organizational skills and meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Strong proficiency in Google Docs, Google Sheets, Google Workspace, and business software.
• Strong proficiency in all Mac and Associated Apple Products
• The ability to work independently, exercise sound judgment, and take initiative.
• A professional, polished demeanor with exceptional interpersonal skills.
• Strong multitasking, time management, and problem‑solving abilities.
• A high degree of integrity, reliability, confidentiality, and accountability.
• A proactive mindset with the ability to anticipate needs rather than simply react to instructions.

Experience in fine jewelry, luxury watches, high‑end retail, or a premium customer‑service environment is highly desirable, but not required.

What Sets You Apart

You don't wait to be told what needs to be done.

You recognize priorities, anticipate challenges, and take pride in delivering exceptional results.

You understand that details matter, communication is essential, and professionalism is nonnegotiable.

You are comfortable working directly with business ownership and understand the importance of building trust, protecting confidential information, and representing a respected business.

Most importantly, you approach your career with the same level of excellence that we bring to our customers.

Why Join Us?

This is an opportunity to become a trusted member of a business specializing in fine jewelry, diamonds, and luxury timepieces.

You’ll work in a professional environment where initiative, dependability, exceptional performance, and attention to detail are genuinely valued.

We are looking for someone who wants more than a job. We want a dedicated professional interested in building a meaningful, long‑term career.

• We’re not simply filling a position. We’re looking for the right person to make a lasting impact.