Executive Admin & Office Coordinator — Sports Industry (Flexible PTO)

Athletes First, LLC; Laguna Hills (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision & Life

401k Retirement Plan

Cell Phone Reimbursement

Flexible PTO

Exposure to elite NFL athletes

Job summary

Athletes First is seeking a polished, proactive Office Coordinator & Administrative Assistant to support the CEO and keep our Laguna Hills office running smoothly. This in-office, entry-level role offers hands-on exposure to the sports representation industry and a chance to grow.

You will coordinate calendars, prepare materials, assist travel, and help manage day-to-day office operations while learning from senior leaders.

Qualifications

• 0-2 years of administrative or office experience (internships count)
• Bachelor's degree preferred but not required
• Interest in sports, entertainment, or talent representation is a plus
• Familiarity with AI tools and eager to learn new technology
• Strong organizational skills and attention to detail
• Professional communication skills, both written and verbal
• Proficient in Microsoft Office / Google Workspace

Responsibilities

• Assist with calendar coordination and meeting logistics for the CEO and senior leadership
• Prepare correspondence, meeting materials, and basic presentations
• Serve as a professional first point of contact for visitors, calls, and inquiries
• Support travel arrangements (booking, itineraries, confirmations) under leadership guidance
• Process and organize expense reports with accuracy
• Handle sensitive documents with discretion and confidentiality
• Maintain day-to-day office operations, including supplies, mail, and equipment
• Coordinate with building management, IT, and vendors on routine requests
• Help plan and execute office events and culture initiatives
• Track office expenses and flag cost-saving opportunities

Skills

Strong organizational skills

Attention to detail

Polished communication

Positive, upbeat attitude

Eager to learn

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Claude

Notion AI

Microsoft Copilot

Job description

Athletes First is seeking a polished, proactive Office Coordinator & Administrative Assistant to support the CEO and keep our Laguna Hills office running smoothly. This in-office, entry-level role offers hands-on exposure to the sports representation industry and a chance to grow.

You will coordinate calendars, prepare materials, assist travel, and help manage day-to-day office operations while learning from senior leaders.