Executive Admin & Logistics Coordinator

Express Employment Professionals - Cincinnati East; Boise (ID); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health insurance from day one

401(k)

Referral bonuses

Direct deposit

Life insurance

Job summary

Express Employment is seeking an administrative assistant in Boise, ID to support a full-service office furniture company. The role encompasses client & project coordination, logistics and truck scheduling, travel coordination, and executive support for the CEO.

Responsibilities include scheduling confirmations, coordinating with clients and PMs, arranging travel, tracking purchases, and maintaining organized files.

Qualifications

• Organized, proactive, and able to handle shifting priorities.
• Excellent communication and professional phone presence.
• High attention to detail and accuracy.
• Able to manage multiple tasks and deadlines.
• Proficient with Microsoft Office and standard business software.
• Experience in logistics, scheduling, and/or administrative support preferred.

Responsibilities

• Client & Project Coordination: handle scheduling confirmations and maintain clear communication with clients, PMs, and internal teams.
• Logistics & Truck Scheduling: schedule inbound trucks for Boise and nearby cities, coordinate with warehouses, track issues.
• Travel Coordination: book travel for installation crews, leadership, and executives; manage itineraries and lodging.
• Executive Support: calendar management, meeting coordination, and document preparation for the CEO.
• Purchasing & Cost Tracking: monitor purchases, log summaries, flag cost-saving opportunities.
• General Administrative Duties: answer calls and emails, maintain files, support office operations and vendor coordination.

Skills

Organization

Proactive

Communication

Detail-oriented

Multitasking

Microsoft Office

Logistics scheduling

Independent work

Confidentiality

Tools

Microsoft Office

Job description

Express Employment is seeking an administrative assistant in Boise, ID to support a full-service office furniture company. The role encompasses client & project coordination, logistics and truck scheduling, travel coordination, and executive support for the CEO.

Responsibilities include scheduling confirmations, coordinating with clients and PMs, arranging travel, tracking purchases, and maintaining organized files.