Administrative Assistant

Express Employment Professionals - Cincinnati East; Boise (ID); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health insurance from day one

401(k)

Referral bonuses

Direct deposit

Life insurance

Job summary

Express Employment is seeking an administrative assistant in Boise, ID to support a full-service office furniture company. The role encompasses client & project coordination, logistics and truck scheduling, travel coordination, and executive support for the CEO.

Responsibilities include scheduling confirmations, coordinating with clients and PMs, arranging travel, tracking purchases, and maintaining organized files.

Qualifications

• Organized, proactive, and able to handle shifting priorities.
• Excellent communication and professional phone presence.
• High attention to detail and accuracy.
• Able to manage multiple tasks and deadlines.
• Proficient with Microsoft Office and standard business software.
• Experience in logistics, scheduling, and/or administrative support preferred.

Responsibilities

• Client & Project Coordination: handle scheduling confirmations and maintain clear communication with clients, PMs, and internal teams.
• Logistics & Truck Scheduling: schedule inbound trucks for Boise and nearby cities, coordinate with warehouses, track issues.
• Travel Coordination: book travel for installation crews, leadership, and executives; manage itineraries and lodging.
• Executive Support: calendar management, meeting coordination, and document preparation for the CEO.
• Purchasing & Cost Tracking: monitor purchases, log summaries, flag cost-saving opportunities.
• General Administrative Duties: answer calls and emails, maintain files, support office operations and vendor coordination.

Skills

Organization

Proactive

Communication

Detail-oriented

Multitasking

Microsoft Office

Logistics scheduling

Independent work

Confidentiality

Tools

Microsoft Office

Job description

Express Employment is seeking an administrative assistant for a full-service office furniture company. Job duties include:

Client & Project Coordination

• Handle all scheduling confirmation calls for active projects
• Maintain clear communication with clients, PMs, and internal teams regarding confirmations, changes, and follow ups

Logistics & Truck Scheduling

• Schedule and confirm inbound trucks for Boise, Idaho Falls, Helena, and Billings
• Coordinate with warehouse and logistics managers to ensure accurate timing and receiving readiness
• Track inbound freight issues, delays, and required adjustments

Travel Coordination

• Book travel for installation crews, leadership team, and executives
• Manage itineraries, lodging, rental cars, and travel changes.
• Maintain organized travel records and cost-efficient booking practices

Executive Support

• Provide direct administrative support to the CEO, including calendar management, meeting coordination, document preparation, priority tracking
• Assist with miscellaneous projects and tasks assigned by the CEO or leadership team

Purchasing & Cost Tracking

• Track purchases across departments and projects to ensure consistently selecting cost effective options
• Maintain simple logs or summaries of purchases for leadership review
• Flag opportunities for savings or vendor alternatives when appropriate

General Administrative Duties

• Answer and route calls, emails, and internal requests
• Maintain organized digital and physical files
• Support office operations and internal communication needs
• Assist with vendor coordination, quotes, and follow ups as needed

Skills:

• Organized, proactive, and comfortable working in a dynamic environment with shifting priorities
• Strong communication skills and professional phone presence
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Proficiency with Microsoft Office and standard business software
• Experience in logistics, scheduling, and/or administrative support preferred
• Ability to work independently and maintain confidentiality

Work Environment:

• Casual, supportive, and team driven atmosphere
• Fast moving operations with daily variety
• Direct access to leadership and meaningful impact on company efficiency

Other Details:

• Monday-Friday, 8am-5pm
• $19-22/hr.
• Temp to hire

Express Employment is an Equal Opportunity Employer offering benefits from the first day of employment, including medical, vision, dental, life insurance, 401(k), referral bonuses, and direct deposit.