Executive Admin Lead & IT Dept Support

city of Waco; Waco (TX); On-site; USD 26,000 - 36,000; Full time

Job summary

The City of Waco Information Technology Department seeks a highly organized and dependable professional to provide executive support and administrative coordination. You will assist the Department Director and supervise administrative staff, ensuring policy compliance and operational efficiency.

Under supervision, you will manage calendars, prepare agendas and materials, monitor budgets and processes, and handle travel reimbursements and records management.

Qualifications

• Associate's Degree in Business or a related field.
• Two years of administrative experience or an equivalent combination of education and experience.

Responsibilities

• Provides secretarial, technical support, and administrative duties for a Department Director; works independently and makes decisions based on experience and training.
• Oversees administrative workflow by assigning tasks, monitoring work, and encouraging staff development.
• Analyzes data, resolves problems, and communicates operational information effectively to ensure department efficiency.
• Monitors department budget; enters requisitions and purchase orders; assists with budget preparation and billing statements; processes travel reimbursements.
• Manages special projects; compiles narrative and statistical reports for community issues and departmental functions.
• Responds to inquiries and resolves problems within authority; maintains calendars and coordinates meetings and resources.
• Maintains payroll timesheets and payroll information; manages files and records databases; generates statistical reports.

Skills

Executive support

Administrative coordination

Budget monitoring

Education

Associate's Degree in Business or related field

Tools

Records management systems

Budget tracking tools

Job description

The City of Waco Information Technology Department seeks a highly organized and dependable professional to provide executive support and administrative coordination. You will assist the Department Director and supervise administrative staff, ensuring policy compliance and operational efficiency.

Under supervision, you will manage calendars, prepare agendas and materials, monitor budgets and processes, and handle travel reimbursements and records management.