Executive Admin Lead, Health Sciences

bethel-university-staff; Saint Paul (MN); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Generous time‑off package

Job summary

Bethel University is seeking a Senior Administrative Assistant to serve as an operational anchor for our leadership team in St. Paul, MN.

You will support the Dean of Health Sciences and the Associate Dean of Nursing with calendar management, communication, and administrative operations to enable effective leadership and student outcomes. The role requires handling confidential information, coordinating meetings and events, and supervising administrative staff while fostering Bethel’s

Qualifications

• High School Diploma or Equivalent.
• 3+ years of experience in an administrative support position; experience supporting academic leaders preferred.
• Proven ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Manage complex calendars for Dean and Associate Dean, including meetings, events, and travel arrangements.
• Serve as an additional point of contact for faculty, staff, students, and external partners, bridging communication gaps.
• Maintain organized systems for electronic and physical files, ensuring compliance with university policies and procedures.
• Draft, edit, and prepare professional correspondence, reports, presentations, and meeting materials.
• Coordinate meetings and committee work: prepare agendas, gather background materials, record and distribute minutes, and track follow‑up actions.
• Handle sensitive and confidential information with integrity and discretion. Uphold university record‑retention guidelines, ensuring accurate and compliant document management.
• Execute various duties assigned by the Dean or the Associate Dean.
• Oversee and track departmental financial obligations, maintaining financial accuracy and accountability.
• Review, approve, and monitor various invoices to support efficient financial operations.
• Coordinate comprehensive on‑site events and visits for faculty candidates; manage space reservations, catering, A/V setup, and communications.
• Hire, supervise, mentor, and train administrative support staff and student assistants; collaborate with Executive Administrative Assistant.
• Demonstrate Bethel’s Christ-centered mission and service orientation in daily work.

Skills

Strong organizational skills

Excellent interpersonal communication

Detail-oriented

Integrity & confidentiality

Microsoft Office proficiency

Google Workspace proficiency

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Google Workspace

Travel/expense management systems

Job description

Bethel University is seeking a Senior Administrative Assistant to serve as an operational anchor for our leadership team in St. Paul, MN.

You will support the Dean of Health Sciences and the Associate Dean of Nursing with calendar management, communication, and administrative operations to enable effective leadership and student outcomes. The role requires handling confidential information, coordinating meetings and events, and supervising administrative staff while fostering Bethel’s