Administrative Assistant

bethel-university-staff; Saint Paul (MN); On-site; USD 26,174 - 28,929; Full time

Benefits offered by this job

Health insurance

Retirement plans

Generous time off package

Job summary

Bethel University is seeking an Administrative Assistant to support the College of Arts, Sciences and Education. The role involves daily clerical tasks, expense tracking, and coordinating student event transportation with external partners.

You will contribute to Bethel’s Christ-centered mission by fostering a well-organized, welcoming environment for faculty and students. The position is in‑person in Arden Hills, MN with a starting wage of $19.50 to $20.50 per hour.

Qualifications

• High School Diploma or Equivalent required.
• Experience in a customer service-related role, or a recent internship.
• 1+ years of related, in-office experience preferred.

Responsibilities

• Provides administrative clerical support for assigned academic departments and programs.
• Establishes proper company record retention guidelines and ensures proper record filings.
• Receives and obtains approval for expense reports.
• Approves and tracks various invoices.
• Partners with the administrative assistant team to ensure consistency in administrative processes; attends monthly meetings; acts as backup for other Administrative Assistants.
• Executes duties assigned by specific departments and faculty members.

Education

High School Diploma or Equivalent

Job description

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life‑long service to God and the world.

Bethel University’s Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices.

About the role

Join our academic community as an Administrative Assistant supporting the College of Arts, Sciences and Education. This dynamic position is perfect for a highly organized multi‑tasker who loves variety, as you will manage everything from daily clerical duties and expense tracking to coordinating student event transportation with external partners.

This role isn't merely managing schedules and paperwork; you will play a vital part in Bethel’s mission to educate and equip students in a Christ-centered community. As a core member of our staff, you serve as a minister of the gospel by fostering a highly organized, supportive, and welcoming environment where faculty can teach and students can thrive.

This is an in‑person role located in Arden Hills, MN with a starting wage of $19.50 to $20.50 per hour.

What you’ll do

Administrative Duties – 75%

• Provides administrative clerical support for assigned academic departments and programs.
• Establishes proper company record retention guidelines and ensures proper record filings.
• Receives and obtains approval for expense reports.
• Approves and tracks various invoices.
• Partner closely with the administrative assistant team to ensure consistency in administrative processes. Attend monthly administrative assistant meetings. Act as backup for other Administrative Assistants.

Department Specific Duties – 25%

• Executes various duties assigned by specific departments and faculty members.

Qualifications

Required Education

High School Diploma or Equivalent

Required Experience

Experience in a customer service‑related role, or recent internship.

Preferred Experience

1+ years of related, in‑office experience.

Additional Responsibilities

Bethel’s mission is to educate and equip students to lead lives of impact through transformative academics in a Christ‑centered community. Bethel’s employee community plays a central role in developing our students as whole and holy persons. To carry out this mission, Bethel uses the foundation of our guiding documents, the Aff…Bethel expects all employees to actively participate in creating our Christ‑centered community by agreeing with and abiding by our core beliefs in the Aff…Employees teach and mentor students and help one another uphold our Community Covenant commitments. As a result of these expectations, all University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel’s Christ‑centered covenant community.

Other Duties

Bethel University reserves the right to add or omit duties and responsibilities at the discretion of the University or its leadership. Additional tasks or duties required of the position, will be communicated to the incumbent with specificity to ensure the employee may perform their role with complete understanding. This job description is intended to describe the general level of work being performed; it is not intended to be all‑inclusive.

Sponsorship Restrictions

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Travel

This position does not require travel.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop and/or laptop computers, photocopiers and smartphones. The work environment involves working for a suburban, Christian university in which all employees are expected to have a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of the University, and an agreement to abide by all University policies.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The job requires extended periods of sitting and traversing the Bethel Campus on a regular basis. Reasonable accommodations may be made to ensure people are able to perform the essential functions.

Expected Hours of Work

Typically, days and hours of work are Monday through Friday, with the expectation to work specific schedules and hours as identified and communicated by management. Occasional evening and weekend work may be required as job duties demand. This is a 40 hour per week, 12 months per year position.

Benefits

Bethel is committed to offering meaningful benefits to our employees including health insurance, retirement plans, and a generous time off package. Learn more about these offerings.

Learn more about our commitment to diversity in hiring .