Executive Assistant

Minnesota Council of Nonprofits; BLOOMINGTON (MN); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Competitive benefits

Leadership exposure

Job summary

Bethany Global and Bethany Global University are seeking an Executive Assistant in Bloomington, MN to support two executive leaders. The role focuses on organized operations, confidential communications, and proactive scheduling to keep leadership aligned with Bethany's mission.

The successful candidate will manage calendars, travel, prepare reports and presentations, and coordinate cross-department activities with discretion and integrity.

Qualifications

• 1-2 years of experience in executive or administrative support.
• Strong organizational, communication, and time management skills.
• Proficiency in Microsoft Office and digital collaboration tools.
• Ability to manage multiple priorities independently and with discretion.

Responsibilities

• Provide executive-level administrative support to the COO/CAO and CGO.
• Prepare and manage correspondence, reports, and presentations with professionalism and accuracy.
• Manage calendars, travel arrangements, and budgets.
• Coordinate internal and external communications, including donor engagement and branding consistency.
• Coordinate logistics for meetings, events, and special projects across departments.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.

Skills

Executive support

Organization

Communication

Time management

Microsoft Office

Education

Bachelor's degree

Tools

Digital collaboration tools

Job description

Executive Assistant

Organization:

Bethany Global and Bethany Global University

Location:

Bloomington, MN

Employment Type:

Full-Time, Benefit Eligible

Job Overview:

Bethany Global and Bethany Global University are seeking a highly organized and proactive Executive Assistant to support two executive leaders. The Executive Assistant ensures the executive's leadership is effective, focused, and aligned with Bethany Global's mission. This role is vital to ensuring smooth executive operations, managing communications, and coordinating key organizational activities. The ideal candidate will be proactive, discreet, and deeply aligned with Bethany's values.

Key Responsibilities:

• Provide executive-level administrative support to the Chief Operating Officer/Chief Academic Officer (COO/CAO), and the Chief Global Officer (CGO).
• Prepare and manage correspondence, reports, and presentations with professionalism and accuracy.
• Manage calendars, travel arrangements, and budgets.
• Coordinate internal and external communications, including donor engagement, and branding consistency.
• Coordinate logistics for meetings, events, and special projects across departments.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.

Qualifications:

Required:

• Support for Bethany's statement of faith and missional goals and values.
• 1-2 years of experience in executive or administrative support.
• Strong organizational, communication, and time management skills.
• Proficiency in Microsoft Office and digital collaboration tools.
• Ability to manage multiple priorities independently and with discretion.

Preferred:

• Bachelor's degree in a related field.
• Experience in a faith-based or nonprofit organization.

Work Conditions:

• Full-time, 40 hours/week. Must be comfortable with screen-based work and occasional evening/weekend responsibilities.

Work Hours:

• Full-time (40 hours), onsite and hybrid work model options with final schedule details forthcoming with an onsite leaning schedule
• Suggested Schedule
• Office hours are Monday-Friday, 8:00am-4:30pm
• For hybrid work, Tuesdays and Wednesdays are expected onsite for all staff
• Friday's have flexible scheduling
• Due to the nature of our work and the need to coordinate our working hours with other activities and events, adjustments in work schedules may be necessary

What We Offer:

• A mission-driven work environment focused on equipping disciples and sending missionaries.
• Opportunity to work closely with senior leadership in a dynamic, purpose-filled organization.
• Competitive benefits and a collaborative team culture rooted in faith and service.

Other Responsibilities:

• The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities.
• Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.