Senior Administrative Assistant (Leu Gardens)

City of Orlando Careers; Orlando (FL); On-site; USD 30,000 - 39,000; Full time

Job summary

City of Orlando is seeking an experienced administrative professional to provide comprehensive support to the Executive Director's office at Harry P. Leu Gardens.

You will handle executive activities, priorities, projects, and communications, coordinating with department managers, city offices, board members, vendors, and community partners. The role requires initiative, sound judgment, discretion, and strong organizational skills, with preferred experience in Microsoft 365 apps and related

Qualifications

• High school diploma or GED with 4 years of progressively responsible admin experience.
• Proficiency with Microsoft Word, Excel, PowerPoint; ability to learn new technology.
• Public Notary within 90 days of hire is required.

Responsibilities

• Provide highly responsible administrative support for the Executive Director's office.
• Coordinate follow-up and act as central point of coordination across departments.
• Maintain accurate records and ensure tasks are completed on time.
• Manage communications, meetings, and organizational initiatives.

Skills

Initiative

Sound judgment

Discretion

Organizational skills

Independent work

Education

High School Diploma or GED

Public Notary within 90 days

Tools

Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive)

Planner

Lists

Forms and Approvals

Workday or similar admin systems

Job description

Salary Range: $21.93-$27.97

Job Posting End Date - Applications will no longer be accepted starting 10-31-2026

Job Summary

Provides highly responsible and varied administrative support for all aspects of the Executive Director's office at Harry P. Leu Gardens including executive activities, priorities, projects, requests, communications, meetings, and organizational initiatives. Coordinates follow-up to support effective working relationships across departments and is the central point of coordination for the Executive Director's interactions with department managers, City offices, board members, vendors, and community partners. This position requires initiative, sound judgment, discretion, strong organizational skills, and proficiency with office equipment and office management technology. Works independently to anticipate needs, manage competing priorities, establish efficient administrative processes, maintain accurate records, and ensure assignments are complete, accurate, and submitted on time. Preferred experience with Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and OneDrive, is preferred, along with tools such as Planner, Lists, Forms, and Approvals for tracking assignments and managing workflows. Experience with Workday or similar administrative systems and the ability to learn new technology are also preferred.

Minimum Qualifications

High School Diploma/G.E.D. Certificate and four (4) years progressively responsible secretarial and administrative experience, including office management and the use of advanced computer skills and software such as Microsoft Word, Excel, and PowerPoint; or an equivalent combination of education, training, and experience. Required to become a Public Notary within 90 days of hire.

Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at [e-mail] or 407.246.2062.

If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows:

• Two (2) years of direct experience for an associate degree;


• Four (4) years of direct experience for a bachelor's degree;


• Six (6) years of direct experience for a master's degree; or


• Nine (9) years of direct experience for a doctoral degree.