Executive Office Coordinator & Notary - Admin Leader

City of Orlando Careers; Orlando (FL); On-site; USD 30,000 - 39,000; Full time

Job summary

City of Orlando is seeking an experienced administrative professional to provide comprehensive support to the Executive Director's office at Harry P. Leu Gardens.

You will handle executive activities, priorities, projects, and communications, coordinating with department managers, city offices, board members, vendors, and community partners. The role requires initiative, sound judgment, discretion, and strong organizational skills, with preferred experience in Microsoft 365 apps and related

Qualifications

• High school diploma or GED with 4 years of progressively responsible admin experience.
• Proficiency with Microsoft Word, Excel, PowerPoint; ability to learn new technology.
• Public Notary within 90 days of hire is required.

Responsibilities

• Provide highly responsible administrative support for the Executive Director's office.
• Coordinate follow-up and act as central point of coordination across departments.
• Maintain accurate records and ensure tasks are completed on time.
• Manage communications, meetings, and organizational initiatives.

Skills

Initiative

Sound judgment

Discretion

Organizational skills

Independent work

Education

High School Diploma or GED

Public Notary within 90 days

Tools

Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive)

Planner

Lists

Forms and Approvals

Workday or similar admin systems

Job description

City of Orlando is seeking an experienced administrative professional to provide comprehensive support to the Executive Director's office at Harry P. Leu Gardens.

You will handle executive activities, priorities, projects, and communications, coordinating with department managers, city offices, board members, vendors, and community partners. The role requires initiative, sound judgment, discretion, and strong organizational skills, with preferred experience in Microsoft 365 apps and related