Executive Admin Intern: Calendar & Travel Support

Dassault Systèmes; Waltham (MA); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

None

Job summary

Dassault Systèmes in Waltham, MA is offering an onsite Internship in Executive & Administrative Support. The role supports the executive team daily, ensuring calendars are accurate and meetings across time zones run smoothly.

You will work closely with Executive Assistants, handle planning, and contribute to project coordination. The ideal candidate is enrolled in an undergrad or grad program, highly organized, detail-oriented, and quick to learn new applications.

Qualifications

• Currently enrolled in an undergraduate or graduate degree program.
• Strong organizational skills and exceptional attention to detail.
• Comfortable working with Microsoft Outlook, Excel, Word, and PowerPoint, or demonstrated ability to learn new applications quickly.
• Ability to manage multiple tasks and competing priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Demonstrated professionalism, dependability, and discretion.
• Ability to work independently and take ownership of assigned responsibilities.
• Willingness and ability to learn quickly with minimal day-to-day management.

Responsibilities

• Manage daily calendars and meeting schedules using Microsoft Outlook.
• Schedule, reschedule, and coordinate meetings across multiple time zones, organizations, and stakeholders.
• Identify scheduling conflicts and work proactively to resolve them.
• Send meeting invitations, coordinate attendees, and ensure meeting details are accurate and complete.
• Maintain awareness of changing priorities and communicate scheduling updates as needed.
• Assist with coordinating domestic and international business travel, including flights, hotels, and car rentals.
• Work with the CWT Travel Team to coordinate travel arrangements.
• Support with attendee lists, logistics, and event-related details.
• Provide administrative support to onsite Executive Assistants and team members.
• Review and place group orders for meetings and events.
• Maintain and update attendee lists and other information using Microsoft Excel and Word.
• Edit and update presentations and meeting materials using Microsoft PowerPoint.

Skills

Organizational skills

Attention to detail

Multitasking

Written and verbal communication

Independent work

Proactive approach

Education

Undergraduate or graduate student

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Dassault Systèmes in Waltham, MA is offering an onsite Internship in Executive & Administrative Support. The role supports the executive team daily, ensuring calendars are accurate and meetings across time zones run smoothly.

You will work closely with Executive Assistants, handle planning, and contribute to project coordination. The ideal candidate is enrolled in an undergrad or grad program, highly organized, detail-oriented, and quick to learn new applications.