INTERNSHIP: Executive & Administrative Support

Dassault Systemes; Waltham (MA); On-site; USD 26,000 - 33,000; Part time

Job summary

Dassault Systemes NAM Intern Program in Waltham, MA is seeking an onsite Executive & Administrative Support Intern to assist with calendar management, travel planning, and general administrative tasks. The role offers hands-on exposure to executive operations while working closely with experienced assistants.

The ideal candidate is highly organized, detail-oriented, able to learn quickly, and comfortable handling multiple priorities across time zones using Microsoft Outlook, Excel, Word and

Qualifications

• Currently enrolled in an undergraduate or graduate degree program.
• Strong organizational skills and exceptional attention to detail.
• Comfortable working with Microsoft Office apps, or demonstrated ability to learn new applications quickly.
• Ability to manage multiple tasks and competing priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Demonstrated professionalism, dependability, and discretion.
• Ability to work independently and take ownership of assigned responsibilities.
• Willingness and ability to learn quickly with minimal day-to-day management.
• A proactive approach to identifying issues and following through to resolution.
• Ability to work effectively with individuals across different teams, organizations, and time zones.

Responsibilities

• Manage daily calendars and meeting schedules using Microsoft Outlook.
• Schedule, reschedule, and coordinate meetings across multiple time zones, organizations, and stakeholders.
• Identify scheduling conflicts and work proactively to resolve them.
• Send meeting invitations, coordinate attendees, and ensure meeting details are accurate and complete.
• Maintain awareness of changing priorities and communicate scheduling updates as needed.
• Assist with coordinating domestic and international business travel, including flights, hotels, and car rentals.
• Work with the company's dedicated CWT Travel Team to coordinate travel arrangements.
• Serve as a point of contact for administrative planning related to special projects, workshops, meetings, and team events.
• Assist with attendee lists, logistics, menus, and other event-related details.
• Provide administrative support to onsite Executive Assistants and team members.
• Review and place group orders for meetings and events.
• Maintain and update attendee lists and other information using Microsoft Excel and Word.
• Edit and update presentations and meeting materials using Microsoft PowerPoint.
• Assist with other administrative projects and tasks as assigned.

Skills

Outlook

Excel

Word

PowerPoint

Organization

Attention to detail

Communication

Learn quickly

Independence

Calendar management

Education

Undergraduate or graduate degree enrollment

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Role Description & Responsibilities

Our Dassault Systemes SolidWorks Executive team is excited to announce we have an onsite internship opportunity available in our Waltham, MA office!

We are looking for a highly organized, dependable, and proactive Executive & Administrative Support Intern to provide day-to-day administrative support to our team and onsite Executive Assistants. The successful intern will become a dependable extension of the administrative team. They will take ownership of their assigned responsibilities, keep calendars and meeting details accurate, follow through on tasks without repeated reminders, and proactively communicate when issues arise.

Because this role directly supports the day-to-day operations of the team, reliability, accountability, attention to detail, and follow-through are essential.

The primary focus of this role will be calendar and meeting management using Microsoft Outlook. The successful candidate will coordinate meetings across multiple time zones and organizations, manage scheduling details, and help ensure calendars remain accurate, organized, and up to date.

This is an excellent opportunity for a student who is interested in gaining hands-on experience in executive support, business operations, and professional administration while working closely with experienced team members.

The ideal candidate will be comfortable learning new processes quickly, have strong attention to detail, and be able to manage assigned responsibilities with minimal day-to-day supervision.

Calendar & Meeting Management

• Manage daily calendars and meeting schedules using Microsoft Outlook.
• Schedule, reschedule, and coordinate meetings across multiple time zones, organizations, and stakeholders.
• Identify scheduling conflicts and work proactively to resolve them.
• Send meeting invitations, coordinate attendees, and ensure meeting details are accurate and complete.
• Maintain awareness of changing priorities and communicate scheduling updates as needed.

Travel & Event Coordination

• Assist with coordinating domestic and international business travel, including flights, hotels, and car rentals.
• Work with the company's dedicated CWT Travel Team to coordinate travel arrangements.
• Serve as a point of contact for administrative planning related to special projects, workshops, meetings, and team events.
• Assist with attendee lists, logistics, menus, and other event-related details.

Administrative Support

• Provide administrative support to onsite Executive Assistants and team members.
• Review and place group orders for meetings and events.
• Maintain and update attendee lists and other information using Microsoft Excel and Word.
• Edit and update presentations and meeting materials using Microsoft PowerPoint.
• Assist with other administrative projects and tasks as assigned.

Qualifications

• Currently enrolled in an undergraduate or graduate degree program.
• Strong organizational skills and exceptional attention to detail.
• Comfortable working with Microsoft Outlook, Excel, Word, and PowerPoint, or demonstrated ability to learn new applications quickly.
• Ability to manage multiple tasks and competing priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Demonstrated professionalism, dependability, and discretion.
• Ability to work independently and take ownership of assigned responsibilities.
• Willingness and ability to learn quickly with minimal day-to-day management.
• A proactive approach to identifying issues and following through to resolution.
• Ability to work effectively with individuals across different teams, organizations, and time zones.

In addition to working with your direct team, as a member of Dassault Systemes NAM Intern Program you will be invited to our Speaker Series, Lunch and Learns, Networking Events and employee functions.

Besides the above, a sense of adventure and a willingness to have fun through work are great tools at our disposal. If you enjoy learning new things while working with a friendly group of highly skilled individuals, this could be a great fit for you!

Inclusion statement

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at 3DS are based on merit, qualifications and abilities. 3DS is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age (40 and above), disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. 3DS will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable state laws and local ordinances. We are committed to fair employment practices and will evaluate all candidates based on their qualifications, regardless of past arrest or conviction history.

Salary Pay Transparency

Compensation for the role will be commensurate with experience. The total expected compensation range will be between $19 and $24 per hour.