Executive Admin Intern: Calendar & Travel Support

Dassault Systemes; Waltham (MA); On-site; USD 26,000 - 33,000; Part time

Job summary

Dassault Systemes NAM Intern Program in Waltham, MA is seeking an onsite Executive & Administrative Support Intern to assist with calendar management, travel planning, and general administrative tasks. The role offers hands-on exposure to executive operations while working closely with experienced assistants.

The ideal candidate is highly organized, detail-oriented, able to learn quickly, and comfortable handling multiple priorities across time zones using Microsoft Outlook, Excel, Word and

Qualifications

• Currently enrolled in an undergraduate or graduate degree program.
• Strong organizational skills and exceptional attention to detail.
• Comfortable working with Microsoft Office apps, or demonstrated ability to learn new applications quickly.
• Ability to manage multiple tasks and competing priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Demonstrated professionalism, dependability, and discretion.
• Ability to work independently and take ownership of assigned responsibilities.
• Willingness and ability to learn quickly with minimal day-to-day management.
• A proactive approach to identifying issues and following through to resolution.
• Ability to work effectively with individuals across different teams, organizations, and time zones.

Responsibilities

• Manage daily calendars and meeting schedules using Microsoft Outlook.
• Schedule, reschedule, and coordinate meetings across multiple time zones, organizations, and stakeholders.
• Identify scheduling conflicts and work proactively to resolve them.
• Send meeting invitations, coordinate attendees, and ensure meeting details are accurate and complete.
• Maintain awareness of changing priorities and communicate scheduling updates as needed.
• Assist with coordinating domestic and international business travel, including flights, hotels, and car rentals.
• Work with the company's dedicated CWT Travel Team to coordinate travel arrangements.
• Serve as a point of contact for administrative planning related to special projects, workshops, meetings, and team events.
• Assist with attendee lists, logistics, menus, and other event-related details.
• Provide administrative support to onsite Executive Assistants and team members.
• Review and place group orders for meetings and events.
• Maintain and update attendee lists and other information using Microsoft Excel and Word.
• Edit and update presentations and meeting materials using Microsoft PowerPoint.
• Assist with other administrative projects and tasks as assigned.

Skills

Outlook

Excel

Word

PowerPoint

Organization

Attention to detail

Communication

Learn quickly

Independence

Calendar management

Education

Undergraduate or graduate degree enrollment

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Dassault Systemes NAM Intern Program in Waltham, MA is seeking an onsite Executive & Administrative Support Intern to assist with calendar management, travel planning, and general administrative tasks. The role offers hands-on exposure to executive operations while working closely with experienced assistants.

The ideal candidate is highly organized, detail-oriented, able to learn quickly, and comfortable handling multiple priorities across time zones using Microsoft Outlook, Excel, Word and