Executive Admin – Global Strategy & Innovation

Biopharma Asia; Raritan (NJ); On-site; USD 63,000 - 101,000; Full time

Benefits offered by this job

Vacation – 120 hours per calendar year

Sick time – 40 hours per calendar year

Floating Holidays – 13 days per year

Parental Leave – 480 hours within one

Job summary

Johnson & Johnson in New Jersey is seeking an Executive Administrative Assistant to support the VP Portfolio Innovation & Commercialization Strategy and the Worldwide VP, Cardiopulmonary, GCSO. The role is based in Raritan, NJ, with travel to PA/NJ campuses as needed and occasional international duties.

You will manage complex calendars, coordinate meetings with global partners, prepare travel and correspondence, and handle confidential information with discretion in a high-profile environment.

Qualifications

• A minimum of a high school diploma is required; a Vocational, Certificate, Technical or Associates degree preferred.
• A minimum of 8 years of executive-level administrative experience is required.
• Demonstrated expertise in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
• Experience working with systems such as HR systems (such as Workday) on-line travel systems and/or expense reporting system (such as Concur) is required.
• Proficiency with productivity tools and portal technologies (i.e. Teams, Zoom, SharePoint) is required.
• Handling of large-sized internal meeting logistics is required.
• Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment.
• Must be able to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal)
• Ability to utilize excellent judgment and emotional intelligence and act as trusted advisor for leaders and all departmental team members is required.
• Ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required.
• Strong organizational skills and experience supporting and working in a matrix organization is preferred.

Responsibilities

• Coordinating complex calendars
• Supporting work to prepare for meetings (including with Johnson and Johnson Innovative Medicine Group Operating Committee)
• Scheduling and arranging meetings with internal, external and global partners (including GSCO, Regions, R&D partners)
• Preparing domestic and international travel, expense reports, presentations, memos and correspondence
• Coordinating preparation for team meetings, training and off-sites
• Handling documentation with confidentiality and timeliness
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
• Experience with productivity tools and portal technologies (Teams, Zoom, SharePoint)
• Screening calls and responding to complex inquiries from employees or external sources
• Providing support on contracts, purchase orders, and other administrative support

Skills

Executive support

Calendar management

Communication

Confidentiality

Problem solving

Education

High school diploma

Associates degree preferred

Tools

Workday

Concur

Teams

Zoom

SharePoint

Job description

Johnson & Johnson in New Jersey is seeking an Executive Administrative Assistant to support the VP Portfolio Innovation & Commercialization Strategy and the Worldwide VP, Cardiopulmonary, GCSO. The role is based in Raritan, NJ, with travel to PA/NJ campuses as needed and occasional international duties.

You will manage complex calendars, coordinate meetings with global partners, prepare travel and correspondence, and handle confidential information with discretion in a high-profile environment.