Executive Administrative Assistant , GCSO PICS

Johnson & Johnson Co.; Raritan (NJ); On-site; USD 63,000 - 101,000; Full time

Benefits offered by this job

Vacation hours

Parental Leave

Job summary

Johnson & Johnson is seeking an Executive Administrative Assistant to support the VP Portfolio Innovation & Commercialization Strategy and the Worldwide VP, Cardiopulmonary, GCSO. The role will be based in Raritan, NJ, with responsibilities spanning calendar coordination, meeting preparation, travel arrangements and broad executive support.

The candidate will demonstrate exceptional communication, discretion, and the ability to multi-task in a high-profile, matrix organization.

Qualifications

• High school diploma required; associates/technical degree preferred.
• 8+ years of executive-level administrative experience.
• Proficient in Word, Excel, PowerPoint, and Outlook.
• Experience with HR systems (Workday) and travel/expense tools (Concur).
• Proficient with Teams, Zoom, and SharePoint; ability to handle confidential information.
• Strong communication, judgment and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate complex calendars for executives.
• Support meeting prep for internal and external stakeholders.
• Schedule and arrange domestic and international meetings.
• Prepare travel, expense reports, presentations and memos.
• Coordinate team meetings, trainings and off-sites.
• Handle confidential documentation promptly and securely.
• Provide cross-functional administrative support and cover for vacations.

Skills

Executive support

Calendar management

Multitasking

Confidentiality

Communication

Team collaboration

Education

High school diploma

Associates degree preferred

Tools

Concur

Workday

Ariba

Teams

Zoom

SharePoint

Outlook

Job description

About Johnson & Johnson

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow,and profoundly impact health for humanity.Learn more at jnj.com

Job Details

Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Business Enablement/Support

All Job Posting Locations: Raritan, New Jersey, United States of America

Job Description

We are searching for the best talent for an Executive Administrative Assistant within the Global Commercial Strategy Organization. This role will support the Vice President Portfolio Innovation & Commercialization Strategy and team as well as the Worldwide Vice President, Cardiopulmonary, GCSO. The position is based in Raritan, NJ.

Responsibilities

• Coordinating complex calendars
• Supporting work to prepare for meetings (including with Johnson and Johnson Innovative Medicine Group Operating Committee (GOC))
• Scheduling and arranging large and small meetings with internal, external and global partners (including GSCO, Regions, R&D partners)
• Preparing domestic and international travel, expense reports, presentations, memos and correspondence
• Coordinating preparation for team meetings, training and off-sites
• Appropriately and confidentially handling documentation in a timely manner
• Deep understanding of and an expert level of proficiency in Microsoft Office programs (Word, Excel, Teams, PowerPoint, ChatGPT, Copilot and Outlook) is required
• Solid computer skills and proficiency with productivity tools and portal technology (e.g., AskGS., Concur, Ariba, J&J eMarketplace, Global Connect, move.jnj.com, hire.jnj.com) is preferred
• Excellent verbal and written interpersonal skills, with extraordinary problem solving
• Following up on items delegated to others by the leader
• Maintaining current department-wide distribution lists for e‑mail, etc.
• Screening calls and responding to complex inquiries from all levels of employees or external sources regarding a variety of questions
• Providing support on contracts, purchase orders, and other administrative support
• Providing support for large departmental and group meetings, including logistical support (meeting room space, catering requirements, AV support, agenda support)
• Partnering with other Administration Assistants in the organization and providing coverage for vacations, vacancies as needed

Qualifications

• A minimum of a high school diploma is required; a Vocational, Certificate, Technical or Associates degree preferred.
• A minimum of 8 years of executive-level administrative experience is required.
• Demonstrated expertise in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
• Experience working with systems such as HR systems (such as Workday) on‑line travel systems and/or expense reporting system (such as Concur) is required.
• Demonstrated proficiency with productivity tools and portal technologies (i.e. Teams, Zoom, SharePoint sites) is required.
• Handling of large‑sized internal meeting logistics is required.
• Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high‑profile, and rapidly changing environment.
• Must be able to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal), operate with a high sense of urgency while maintaining a high degree of professionalism.
• Ability to utilize excellent judgment and emotional intelligence and act as trusted advisor for leaders and all departmental team members is required.
• Ability to multi‑task, work with minimal supervision, and achieve results in a fast‑paced environment is required.
• Strong organizational skills and experience supporting and working in a matrix organization is preferred.

Location and Travel

This position is located in Raritan, NJ and may require occasional travel for business meetings as well as travel between PA/NJ (New Brunswick, Titusville, Spring House, Horsham) campuses.

Closing Date and Employment Type

This job posting is anticipated to close on 11/3/2026.

This position is overtime eligible.

Equal Opportunity Statement

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law.

We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Salary and Benefits

The anticipated base pay range for this position is : $63,000.00 - $101,430.00

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

Company Culture

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow,and profoundly impact health for humanity.Learn more at https://www.jnj.com/.