Sr. Executive Admin. Analyst, AT Quality

Johnson & Johnson Co.; United States; Híbrido; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Johnson & Johnson invites applications for a Sr. Executive Administrative Assistant. This hybrid role will be based in Raritan, NJ, with 3-4 days in the office and 1-2 days remote each week.

You will provide high-level executive support to the VP of Advanced Therapies Quality, manage a global calendar, coordinate travel, prepare materials, and handle confidential information with discretion.

Formación

• Provide comprehensive executive administrative support to the VP of Advanced Therapies Quality.
• Manage a complex global executive calendar across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Serve as the primary administrative liaison between leadership and stakeholders.
• Manage expenses, invoices, and procurement requests using company systems.
• Support preparation of executive communications, meetings and materials.

Responsabilidades

• Executive Support, Calendar Management & Travel Management.
• Proactively manages a complex global executive calendar and travel.
• Coordinate travel arrangements, itineraries and logistics.
• Serve as liaison between VP Quality and stakeholders with timely follow-up.
• Handle sensitive information with professionalism and discretion.
• Support expense reporting, procurement, and office resources.

Descripción del empleo

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Professional

All Job Posting Locations: Horsham, Pennsylvania, United States of America, Raritan, New Jersey, United States of America, Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Sr. Executive Administrative Assistant. This hybrid role will be in Raritan, NJ, Horsham, PA and Titusville, NJ.

The requirement for this position is to work in the office 3-4 days per week and work from home 1-2 days per week .

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The Advanced Therapies Quality (ATQ) Senior Executive Administrative Analyst provides high-level executive and operational support to the Vice President of Advanced Therapies Quality and the global Advanced Therapies Quality Leadership Team. The role combines Executive administrative support with broader responsibility for leadership team operations, business coordination, and organizational effectiveness.

Operating with a high degree of independence, judgment, and discretion, this individual will proactively manage complex priorities while helping drive the operating rhythm of the ATQ Leadership Team. Responsibilities include management of the leadership operating calendar and governance cadence, meeting and decision follow-through, coordination of business updates and metrics, preparation of executive-level materials and communications, and tracking of key actions, milestones, and deliverables.

The role serves as a central point of coordination across the global ATQ organization, partnering closely with leadership team members and key stakeholders to anticipate needs, connect activities across the organization, improve ways of working, and ensure leadership priorities are effectively planned, communicated, and executed. The individual will also provide comprehensive executive support to the Vice President, Advanced Therapies Quality including complex global calendar and travel management, executive meeting and event coordination, expense and procurement activities, and management of sensitive and confidential information.

Key responsibilities:

• Executive Support, Calendar Management & Travel Management
  • Provide comprehensive executive administrative support to the Vice President of Advanced Therapies Quality.
  • Proactively manages a complex global executive calendar, prioritizing meetings, commitments and competing demands across multiple time zones.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation and logistics.
  • Serve as the primary administrative liaison between the VP Quality and key stakeholders, ensuring timely communication, responsiveness and follow-up.
  • Proactively anticipate needs, resolve scheduling conflicts and ensure efficient use of time.
  • Handle sensitive business information with the highest degree of professionalism, confidentiality and discretion.
• Financial & Administrative Management
  • Manage expense reporting, invoice processing, purchase orders and procurement requests using company systems (e.g., Ariba, Concur).
  • Manage office resources and vendor relationships to ensure operational continuity.
  • Identify opportunities to simplify and improve administrative processes and ways of working.
  • Support preparation and formatting of executive correspondence, presentations and business documentation, as needed.
• Executive Meeting & Event Coordination
  • Coordinate domestic and international logistics for leadership meetings, Executive visits, townhalls, workshops and team off-site events.
  • Manage meeting scheduling, invitations, venue arrangements, materials, technology requirements and participant communications