Administrative Assistant to the Mayor

City of Coral Gables; Coral Gables (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

The City of Coral Gables is seeking a capable administrative professional to support the Mayor with clerical duties, scheduling, and correspondence. You will serve as a liaison for the Mayor and coordinate with city boards and the public.

Responsibilities include managing calendars, handling mail and inquiries, preparing purchase requisitions, and supporting special projects for the Mayor and city initiatives. A strong history in municipal offices is valued.

Qualifications

• High School diploma or equivalent.
• Associate's Degree preferred.
• Administrative or executive secretarial experience preferred; minimum of five (5) years clerical experience required.
• Experience working for a municipality preferred.

Responsibilities

• Provides administrative and clerical support to the Mayor. Serves as Liaison for the Mayor.
• Provides administrative support to the Mayor's Citizens advisory Council and the Waterfront Communities HOA Board.
• Handles calls from the public; provides information and assistance; resolves problems; refers public concerns from the Mayor to Administration.
• Stays apprised of Commission Agenda items and required follow-up action. Stays apprised of activities occurring throughout the City.
• Prepares purchase requisitions for the Mayor.
• Handles special projects; conducts research; compiles and analyzes data; studies problems and develop solutions.
• Schedules and makes arrangements for Mayor's attendance at meetings, conferences and special events. Maintain records and files.
• Handles Mayor's mail, e-mail, phone calls and calendar. Provides information as needed.
• Performs other related tasks as required.

Education

High School diploma or equivalent

Associate's Degree preferred

Job description

Performs administrative, secretarial and clerical work for the Mayor.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

• Provides administrative and clerical support to the Mayor. Serves as Liaison for the Mayor.
• Provides administrative support to the Mayor's Citizens Advisory Council and the Waterfront Communities HOA Board.
• Handles calls from the public; provides information and assistance; resolves problems; refers public concerns from the Mayor to Administration.
• Stays apprised of Commission Agenda items and required follow-up action. Stays apprised of activities occurring throughout the City.
• Prepares purchase requisitions for the Mayor.
• Handles special projects; conducts research; compiles and analyzes data; studies problems and develop solutions.
• Schedules and makes arrangements for Mayor's attendance at meetings, conferences and special events. Maintain records and files.
• Handles Mayor's mail, e-mail, phone calls and calendar. Provides information as needed.
• Performs other related tasks as required.

• High School diploma or equivalent.
• Associate's Degree preferred.
• Administrative or executive secretarial experience preferred; minimum of five (5) years clerical experience required.
• Experience working for a municipality preferred.