Executive Administrative Assistant to the Mayor

City of St. Charles; Saint Charles (MO); On-site; USD 31,000 - 44,000; Part time

Job summary

City of Saint Charles is seeking an Administrative Assistant for the Mayor's Office. The role is part-time, non-exempt, with a pay range of $27.2796 per hour.

Responsibilities include calendar management, handling citizen inquiries, and supporting monthly financial processing. Minimum qualifications require an Associate degree in Office Management or related field and 3–5 years of executive administrative support experience.

Qualifications

• Associate degree in Office Management or related field.

Responsibilities

• Answers phone, schedules meetings & appointments for the Mayor and maintains calendars.
• Assists with citizen calls and requests, routing to the appropriate department for assistance.
• Assists with monthly financial processing.
• Maintains Board/Committee/Commission members; prepares documentation and monthly report to the Mayor on expiring terms.
• Drafts and edits correspondence and reports; compiles data for research as needed.
• Drafts proclamations for organizations/individuals/officials; prepares agendas and meeting minutes.

Education

Associate degree in Office Management or related field

Job description

City of Saint Charles is seeking an Administrative Assistant for the Mayor's Office. The role is part-time, non-exempt, with a pay range of $27.2796 per hour.

Responsibilities include calendar management, handling citizen inquiries, and supporting monthly financial processing. Minimum qualifications require an Associate degree in Office Management or related field and 3–5 years of executive administrative support experience.