Executive Assistant to Mayor & City Manager

The City of Overland Park; Overland Park (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Overland Park is seeking a full-time Executive Assistant to support the City Manager's Office. The role provides administrative, technical, and logistical support to the Mayor, Governing Body, and senior staff, including agenda preparation and special event coordination.

Responsibilities include calendar management, travel arrangements, procurement processing, and preparing correspondence. Candidates should have strong communication, organizational, and computer skills, with 1–2

Qualifications

• High school diploma or equivalent.
• 1–2 years of progressively responsible administrative or office management experience preferred.
• Strong communication and organizational skills.
• Proficiency with spreadsheets and word processing; basic office tech.
• Ability to handle confidential information and exercise good judgment.

Responsibilities

• Provides administrative support to the Mayor, Governing Body, and City Manager's senior staff; produces letters, memos, and reports.
• Maintains Mayor's calendar and coordinates appointments; prepares remarks and materials.
• Coordinates travel arrangements and event logistics; processes invoices and purchase orders.
• Prepares proclamations and manages invitations for civic events; assists with board/committee appointments.
• Ensures compliance with open meetings laws and records management.

Skills

Communication

Organization

Office software

Attention to detail

Discretion

Public administration

Leadership ability

Education

High School diploma

Tools

Microsoft Office

Google Workspace

Job description

The City of Overland Park is seeking a full-time Executive Assistant to support the City Manager's Office. The role provides administrative, technical, and logistical support to the Mayor, Governing Body, and senior staff, including agenda preparation and special event coordination.

Responsibilities include calendar management, travel arrangements, procurement processing, and preparing correspondence. Candidates should have strong communication, organizational, and computer skills, with 1–2