Temporary Executive Secretary for the Mayor’s Office

Waterloo City; Waterloo (IA); On-site; USD 25,003 - 35,610; Part time

Job summary

The City of Waterloo is seeking a temporary Executive Secretary for the Mayor’s Office. This role requires strong administrative support, excellent communication skills, and the ability to handle confidential matters. The successful candidate will manage appointments, assist community organizations, and provide customer service for the Mayor’s Office.

The position demands experience with Microsoft Word and Excel, an associate's degree is required and a bachelor’s degree is preferred. Work hours are from 8:00 a.m. to 5:00 p.m. with limited overtime.

Qualifications

• Minimum five years’ experience as an executive or administrative secretary or assistant.
• Ability to type at least 50 words per minute.
• Must maintain confidentiality regarding sensitive information.

Responsibilities

• Provide administrative and customer service support to the Mayor’s Office.
• Act as liaison between organizations and City departments.
• Prepare and submit financial documents to relevant departments.

Skills

Secretarial functions

Microsoft Word

Microsoft Excel

Communication skills

Customer service

Education

Associate's Degree in secretarial field

Bachelor's Degree preferred

Tools

Personal computer

Standard office equipment

Job description

The City of Waterloo is seeking a temporary Executive Secretary for the Mayor’s Office. This role requires strong administrative support, excellent communication skills, and the ability to handle confidential matters. The successful candidate will manage appointments, assist community organizations, and provide customer service for the Mayor’s Office.

The position demands experience with Microsoft Word and Excel, an associate's degree is required and a bachelor’s degree is preferred. Work hours are from 8:00 a.m. to 5:00 p.m. with limited overtime.