Executive Admin for Luxury Resort Ops

The Boca Raton; Boca Raton (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

The Boca Raton is seeking an Admin Assistant to the VP of Resort Operations. The role requires handling high-volume administrative tasks with professionalism and discretion in a luxury resort environment.

You will manage scheduling, handle inquiries, and coordinate for the GM's direct reports, ensuring every task is detailed and well executed. Ideal candidates will be highly organized, proactive, and able to interact with staff at all levels, guests, and vendors.

Qualifications

• Experience handling administrative tasks in a high-volume environment.
• Excellent written and verbal communication and professionalism.
• Strong organizational skills and attention to detail with ability to multitask.

Responsibilities

• Support daily administrative needs and represent the VP of Resort Operations.
• Manage scheduling, inquiries, and coordination for the GM's direct reports.
• Answer calls with a warm greeting and ensure notes are accurately tracked.
• Own responsibilities, assist with property tours, and maintain an organized office.
• Foster relationships across departments and assist with regular events.
• Adhere to SOPs and stay flexible for new tasks and responsibilities.
• Proficiently use Word, Excel, PowerPoint, Outlook, Teams.

Skills

Communication

Organization

Attention to detail

Decision making

Education

High School Diploma

Bachelor’s degree (preferred)

Tools

Microsoft Office

Job description

The Boca Raton is seeking an Admin Assistant to the VP of Resort Operations. The role requires handling high-volume administrative tasks with professionalism and discretion in a luxury resort environment.

You will manage scheduling, handle inquiries, and coordinate for the GM's direct reports, ensuring every task is detailed and well executed. Ideal candidates will be highly organized, proactive, and able to interact with staff at all levels, guests, and vendors.