Senior Executive Office Manager - Luxury Resort

Pier Sixty Six; Fort Lauderdale (FL); On-site; USD 70,000 - 95,000; Full time

Job summary

Pier Sixty-Six Resort is seeking an Executive Office Manager to support the leadership team in Fort Lauderdale, FL. This role provides high-level administrative and operational support, coordinating calendars, meetings, communications, and special projects in a luxury hospitality setting.

The ideal candidate will be highly organized, discreet, proactive, and capable of managing multiple priorities with professionalism and strong judgment for senior leaders.

Responsibilities

• Manage the day-to-day administrative operations of the Executive Office.
• Provide direct administrative support to the Managing Director, and other executive leaders as assigned.
• Maintain executive calendars, coordinate meetings, appointments, conference calls, and other commitments.
• Prepare meeting agendas, presentations, reports, correspondence, and other executive materials.
• Coordinate meeting logistics, including conference rooms, technology, catering, materials, and attendee communications.
• Maintain organized electronic and physical filing systems and ensure important documents are readily accessible.
• Track executive priorities, deadlines, follow-up items, and outstanding action items.
• Prepare daily, weekly, and monthly schedules and briefing materials as needed.
• Screen, prioritize, and appropriately route incoming communications and requests.
• Serve as a professional point of contact for the Executive Office and appropriately communicate with internal and external stakeholders.
• Coordinate communication between executive leadership and department heads to ensure information is shared accurately and timely.
• Draft and proofread executive correspondence, internal communications, announcements, presentations, and other documents.
• Follow up with leaders and departments regarding requested information, deliverables, and deadlines.
• Maintain a high level of professionalism and confidentiality when handling sensitive communications.
• Coordinate leadership meetings, executive committee meetings, operational meetings, and special projects.
• Prepare agendas and supporting materials and document meeting discussions, decisions, and action items when requested.
• Maintain action-item trackers and follow up with responsible leaders to ensure completion.
• Assist with the preparation of leadership presentations, business reviews, operational reports, and executive briefings.
• Coordinate executive leadership events, property visits, ownership visits, corporate meetings, and VIP engagement.
• Support executive leadership with special projects, strategic initiatives, and operational assignments.
• Conduct research, compile information, analyze data, and prepare summaries or recommendations as requested.
• Coordinate cross-functional

Job description

Pier Sixty-Six Resort is seeking an Executive Office Manager to support the leadership team in Fort Lauderdale, FL. This role provides high-level administrative and operational support, coordinating calendars, meetings, communications, and special projects in a luxury hospitality setting.

The ideal candidate will be highly organized, discreet, proactive, and capable of managing multiple priorities with professionalism and strong judgment for senior leaders.